Administrative Assistant - (61399)
Posted on: 12 Apr 2021
Justin, TX
Job Description
Job Description
JOB DESCRIPTION *
Position Summary
The Administrative Assistant is responsible for all basic office administrative tasks including, but not limited to, corresponding directly with Education Services client, ABM Staff, new hire on-boarding, answering phones, filing, data entry, ordering supplies, payroll assistance and will perform any additional duties as directed by Management. This position reports directly to the Account Manager and provides additional support to the Assistant Account Managers as needed.
Essential Duties -Administrative Functions
Assist the Account Manager and/or Assistant Account Managers with any admin duties.
Conduct and answer phone calls/emails & door access intercom system.
Create and maintain weekly spreadsheets for processing, staffing roster, PTO accruals and trackers, seniority lists, etc.
Verify and create schedules and hourly reports for staff in EPAY.
Track daily missed punches and communicate with staff members to get them corrected.
Maintain files and documents organized for easy management access.
Mail checks for hourly employees.
Complete and send off Employee change forms.
Onboard new employees
Sign employees up for Delivery, Direct Deposit, Money Network Card etc.
Complete employment verification requests.
Assist managers/HR staff with unemployment claims.
Forward Garnishments.
Create a monthly discrepancy for Anniversary pay and submit to payroll.
Assist hourly employees with any questions or concerns
Minimum Requirements
High School Diploma or GED required. Associate or bachelors degree in applicable field of study preferred.
Two (2) or more years of Office Administrative experience.
Demonstrate an advance level of experience with Microsoft Office software applications, including Outlook, Excel, PowerPoint, Teams, and Word.
ABM Industries Inc.
New York, New York
ABM (NYSE: ABM) is a leading provider of facility solutions. ABM’s comprehensive capabilities include janitorial, electrical & lighting, energy solutions, facilities engineering, HVAC & mechanical, landscape & turf, mission critical solutions and parking, provided through stand-alone or integrated solutions. ABM provides custom facility solutions in urban, suburban and rural areas to properties of all sizes – from schools and commercial buildings to hospitals, data centers, manufacturing plants and airports. ABM Industries Incorporated, which operates through its subsidiaries, was founded in 1909
Our team of more than 140,000 skilled and hardworking people takes care of clients across Aviation, Banking, Life Sciences, Commercial Office Buildings and Real Estate, Education, Food and Beverage, Government, Healthcare, Manufacturing, Nuclear Power, Parking, Retail, Sports, Technology, Warehousing, and more.
We provide a wide variety of services in each industry we serve, from airport shuttle service and wheelchair assistance to food and nutrition to mission-critical solutions in hospitals. In every case, ABM makes every day run smoothly by going the extra mile to deliver the best quality with the highest levels of integrity.
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IndustryFacilities/Maintenance
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No. of Employees140,000
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Website
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Jobs Posted5547
