Job Description

ABM (NYSEABM) is a leading provider of facility solutions with revenues of approximately $6.4 billion and over 130,000 employees in 300 offices deployed throughout the United States and various international locations. ABMs comprehensive capabilities include electrical & lighting, energy solutions, facilities engineering, HVAC & mechanical, janitorial, landscape & turf, mission critical solutions and parking, provided through stand-alone or integrated solutions. Founded in 1909, ABM provides custom facility solutions in urban, suburban and rural areas to properties of all sizes from schools and commercial buildings to hospitals, data centers, manufacturing plants and airports.

Job Title:Administrative Assistant

Education:High School or GED

Career Level:Experienced (Non-Manager)

Category:Aviation

Job Type/ FLSA Status:Salaried Non-exempt

Travel Required:None

Shift Type:

Job DescriptionPosition Summary

Provide administrative support handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Also generates reports, handles multiple projects, and prepares and monitors invoices and expense reports.

Essential Duties

Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
Open, sort, and distribute incoming correspondence, including faxes and email.
File and retrieve corporate documents, records, and reports.
Prepare responses to correspondence containing routine inquiries.
Greet visitors and determine whether they should be given access to specific individuals.
* Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
* Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives.
* Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
* Establish and maintain effective communication and working relationships with passengers, co-workers, shift coordinators, supervisors, managers, etc.
* Comply with all safety, security, compliance and quality standards and procedures established by the Company, Clients, and regulatory authorities.
Miscellaneous duties as assigned.

Minimum Requirements:

At least 1 year of administrative experience required.
Experience recruiting for a large company preferred.
Previous aviation industry experience preferred.
Must be 18 years of age or older.
Must submit to and pass a drug screening.
Must meet all requirements to receive required airport SIDA badge, and Customs Seal (if applicable), including successful completion of a background check and ten-year work history.

Location:Dulles, VA 20166 US (Primary)

ABM is an EOE (M/F/Vet/Disability/Gender Identity/Sexual Orientation)

California Consumers Notice http://www.abm.com/californiaprivacy