Executive Administrative Assistant
Posted on: 13 Mar 2021
Dallas, TX
Job Description
The duties and administrative functions will require confidentiality, initiative, sound decision-making, independent judgment and the ability to escalate serious or unique problems to higher levels. This candidate must be driven by a first class goal to make a substantial and valuable impact to the firm.
The successful candidate will possess structure, attention to detail, quality focus, high energy and flexibility to a high-paced deadline driven organization. This individual will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.
Responsibilities:
* Maintain complex and detailed calendars
* Screen incoming calls and determine the level of priority while using caution in dispensing information
* Responsible for the coordination and logistics of both internal and external meetings
* Arrange and coordinate complicated domestic and international travel
* Organize all aspects for offsite conferences and external events; including catering and transportation
* Expense Management Processing invoices and T&E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines. Subject matter experts for policies and procedures
* Assist with staff onboarding and off boarding which includes requesting equipment setup and system access
* Produce high quality emails and messages to individuals at all levels of the organization
* Maintain current organizational charts and Executive Bios for the Segment/Region Head
* Handle regular activities without prompting, and advise in advance with issues or delays
* Assist in editing spreadsheets and presentations including printing and binding for client meetings
* Work cooperatively with administrative assistants team, in positive partnership to back up each other smoothly
* Lead and coordinate in adhoc projects as requested
* Strong interpersonal, written, and oral communication skills
* Strong proficiency in Microsoft Office
Qualifications:
* Strong PC skills (proficient knowledge of MS Outlook, Word, Excel, and PowerPoint)
* Effective interpersonal skills
* Superior oral and written communication skills
* Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
* Advanced ability to organize
* Tact and good judgment in confidential situations and proven experience interacting with senior management
* At least five years of administrative experience ideally supporting at the Managing Director level (or equivalent) or above
* College degree is a plus
JPMorgan Chase & Co.
New York, New York
JPMorgan Chase & Co. operates as a financial services company worldwide. It operates in four segments: Consumer & Community Banking (CCB), Corporate & Investment Bank (CIB), Commercial Banking (CB), and Asset & Wealth Management (AWM). The CCB segment offers deposit and investment products and services to consumers; lending, deposit, and cash management and payment solutions to small businesses; mortgage origination and servicing activities; residential mortgages and home equity loans; and credit card, payment processing, auto loan, and leasing services.
The CIB segment provides investment banking products and services, including corporate strategy and structure advisory, and equity and debt markets capital-raising services, as well as loan origination and syndication; cash management and liquidity solutions; and cash securities and derivative instruments, risk management solutions, prime brokerage, and research.
This segment also offers securities services, including custody, fund accounting and administration, and securities lending products for asset managers, insurance companies, and public and private investment funds. The CB segment provides financial solutions, including lending, treasury, investment banking, and asset management to corporations, municipalities, financial institutions, and nonprofit entities, as well as financing to real estate investors and owners.
The AWM segment offers investment and wealth management services across equities, fixed income, alternatives, and money market fund asset classes; multi-asset investment management services; retirement products and services; and brokerage and banking services comprising trusts, estates, loans, mortgages, and deposits. The company also provides ATM, digital covering online and mobile, and telephone banking services. JPMorgan Chase & Co. has a collaboration agreement with Chicagoland Chamber of Commerce. The company was founded in 1799 and is headquartered in New York, New York.
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IndustryBanking/Financial Services
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No. of Employees255,998
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Website
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Jobs Posted9051
