BRANCH ADMINISTRATOR - (60878)
Posted on: 21 Feb 2021
Austin, TX
Job Description
Job Description
* Provide general administrative support to the Assistant Regional Manager and Branch Managers for the Houston, Texas Branch.
* Perform general accounting functions including billing, A/R, new account setup and job costing.
* Monitor all incoming invoices and ensure proper coding for payables process, contact vendors when invoices are late to ensure proper payment during month expense was incurred.
* Contact customers to ensure timely payment of invoices and communicate all billing/receivable issues to Branch Manager.
* Gather semi-monthly timesheets from salaried Branch employees and send to Payroll Administrator every pay period and distribute paychecks to Branch employees.
* Complete work orders received from customers and provide follow up when completed
* Maintain current listing of drivers for Branch fleet vehicles and communicate this listing to the Safety/Risk Management department.
* Coordinate customer events such as golf tournaments and after-hours functions within budgetary guidelines.
* Answer telephones in a professional manner and route calls appropriately.
* Order office supplies and office equipment (laptop, Blackberry, etc) for the Branch through appropriate vendors.
* Run and enter annual inventory of all locations.
* Keep all subcontractor contracts and insurance up to date.
* Profit and Loss report running and auditing.
* Complete special projects as needed.
*Job duties or responsibilities may be modified as needed to reflect changing priorities and/or work conditions with ABM.
Minimum Requirements
Education/Training:
High school or equivalent GED required. 3-5 years of office experience preferred.
Job Knowledge/Experience:
Must have strong MS Word and Excel knowledge, as well as ability to learn proprietary software. Industry experience preferred but not required. Must be flexible and be able to multi-task.
Language Requirements:
Must be able to speak and communicate professionally in English and Spanish (required).
Writing Skills:
Must have strong communication skills and be able to write business correspondence.
ABM Industries Inc.
New York, New York
ABM (NYSE: ABM) is a leading provider of facility solutions. ABM’s comprehensive capabilities include janitorial, electrical & lighting, energy solutions, facilities engineering, HVAC & mechanical, landscape & turf, mission critical solutions and parking, provided through stand-alone or integrated solutions. ABM provides custom facility solutions in urban, suburban and rural areas to properties of all sizes – from schools and commercial buildings to hospitals, data centers, manufacturing plants and airports. ABM Industries Incorporated, which operates through its subsidiaries, was founded in 1909
Our team of more than 140,000 skilled and hardworking people takes care of clients across Aviation, Banking, Life Sciences, Commercial Office Buildings and Real Estate, Education, Food and Beverage, Government, Healthcare, Manufacturing, Nuclear Power, Parking, Retail, Sports, Technology, Warehousing, and more.
We provide a wide variety of services in each industry we serve, from airport shuttle service and wheelchair assistance to food and nutrition to mission-critical solutions in hospitals. In every case, ABM makes every day run smoothly by going the extra mile to deliver the best quality with the highest levels of integrity.
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IndustryFacilities/Maintenance
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No. of Employees140,000
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Website
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Jobs Posted5547
