Job Description

The Coordinator is responsible for supporting the day-to-day coordination and transaction for Retail Accounts. The position will report to the local Operations Manager and will partner with team colleagues to efficiently and effectively complete tasks, assignments and initiatives.

CORE JOB RESPONSIBILITIES

* Manage real estate updates and data collection of an internal online tracking tool.
* Daily communication with local client representatives and a wide array of outside brokers.
* Deal submission and coordination of new stores, relocations, subleases, terminations and portfolio negotiation.
* Draft LOIs and Fee Agreements as well as ensure Marketing Materials (Flyers & Signage) are current.
* Administer internal and external Brokerage Agreements
* Bi-weekly communication with local broker networks to ensure adequate support by the master broker.
* Coordinate one-off requests from the client with regards to comps, availabilities, demos and additional local market research.
* Manage all aspects of fee collection, including invoice calculation and creation, with client, inside and outside brokers
* Create accurate quarterly revenue forecasts

Administrative Support (10%)

* Create/edit client deliverables/documentation (e.g., letters, reports, memos, charts, agreements, etc.)
* Manage client distribution list creation and maintenance within the CRM system
* Train and develop Power User status with internal systems and technology (e.g., SharePoint, CRM interface, automated e-blast publisher, etc.)
* Serve as a mentor for dedicated Retail administrative professionals
* Serve as a back-up resource for administrative tasks to support seamless department operations

MINIMUM JOB REQUIREMENTS

* Minimum of 2+ years of directly applicable experience in operations/graphics support
* Bachelors degree, or equivalent
* Must have previous experience in presentation formatting/design
* Must be proficient in Adobe Creative Suite (CS), Microsoft Word and PowerPoint
* Working knowledge of Microsoft SharePoint
* Strong attention to detail and strict adherence/dedication to deadlines
* Ability to organize use of time in a fast-paced environment, completing multiple projects simultaneously
* Excellent visual communication skills
* Strong project management skills

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Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at Accommodation.Reques@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.