Job Description

About the role:

At Takeda, we are a forward-looking, world-class R&D organization that unlocks innovation and delivers transformative therapies to patients. By focusing R&D efforts on four therapeutic areas and other targeted investments, we push the boundaries of what is possible in order to bring life-changing therapies to patients worldwide.

Join Takeda as a Executive Coordinator where you will provide comprehensive administrative support to a VP or above. You will also lead other administrative support for the function. As part of the Operations team for Commercial Manufacturing and Supply, you will report to the Head of Commercial Manufacturing and Supply and work within the Vaccine Business Unit (BU) organization .

How you will contribute:

Manage specialty documents and correspondence, including letters, reports, emails, presentations, memos, and faxes.
Use appropriate tools for required work including Microsoft Outlook, Word, Excel, and PowerPoint to analyze, document, and report data.
Review documents and proofreads work for grammar and spelling, accuracy, consistency of terms, and completeness; ensure document text and graphics adhere to corporate and organization guidelines.
Arrange travel; complete expense reports promptly.
Collect, review, analyze, interpret, enter, and format accurate data into intranet, spreadsheets, databases and other electronic tools.
Interface and communicate with internal and external customers; direct people to the appropriate resources.
Research solutions and responds to email and phone inquiries with minimal input from direct supervisor; interact effectively with all levels of employees throughout the company.
Prepare documentation for payment of vendors, consultants, and suppliers; submit documentation and enter request for payments into accounting system; approve transactions; respond to inquiries from accounts payable and payees.
Gather input for budgets; tracks and updates budget forecasts; prepare reports for the department summarizing budget status.
Schedule meetings, calls, and other interactions based on the priorities of the leader and/or function.
Initiate, develop, lead, and participate in improvement processes; actively participate in resulting process improvements.
Understand the structure of the organization and develop a strong network across departments; draw on network to answer questions, solve problems, and successfully execute responsibilities.
Demonstrate confidentiality in execution of all responsibilities.
Perform other duties as required.

Minimum Requirements/Qualifications:

High school diploma/GED required. Associates degree or bachelor's degree preferred.
Minimum 8 years of relevant work experience, or equivalent combination of training and experience. Some industry experience is preferred.
Strong PC literacy with advanced skills in Microsoft Outlook, Word, Excel, or PowerPoint.
Excellent verbal and written communication skills.

What Takeda can offer you:

Comprehensive Healthcare: Medical, Dental, and Vision
Financial Planning & Stability: 401(k) with company match and Annual Retirement Contribution Plan
Health & Wellness programs including onsite flu shots and health screenings
Generous time off for vacation and the option to purchase additional vacation days
Community Outreach Programs and company match of charitable contributions
Family Planning Support
Flexible Work Paths
Tuition reimbursement