Job Description

Overview

The Travel and Expense Coordinator will administer the Travel and Entertainment Policy and Processes to ensure timely and accurate reimbursement of employee expense reimbursements, performing audit and compliance verification in accordance with published standards and controls. The Travel and Expense Coordinator is expected to answer requests and inquiries from employees and vendors, and resolve issues accordingly.

Duties

The position is responsible for the ensuring that the Travel and  Expense polices and expense reimbursement process is done accurately and timely. Including but not limited to the below responsibilities:
•  Administer the T&E System and Report Management 
• Provide training for the T&E process and system 
• Serve as a contact for employees on travel reimbursement  policy questions, concerns and issues.
• Answer telephone calls and emails to assist internal and external customers with expense report questions for system issues or compliance requirements. 
• Understand and apply Travel &  Expense processes, policies, procedures and internal control standards.
• Review and audit employee expense reports to ensure compliance with company's Travel and Entertainment policy.
• Scan, file, and verify all original receipts have been submitted with the expense reports.
• Ensure compliance with (SOX) controls and documentation. 
• Monitor T&E policy compliance, communicate non-compliance issues to management, and address issues through training and process management.
• Manage expense reports using T&E Module, in conjunction with Oracle accounting software. 
• Execute various reports to assess the status of outstanding expense reports.
• Contribute ideas and actions towards the continuous improvement of Travel & Expense related processes within area of influence. 
• Prepare monthly expense report account analysis and reconciliations to corporate cards.

Requirements

Bachelors Degree preferred but not required.

Experience

• 3-5 years of experience in a travel and expense management related role.
• Oracle experience preferred

• Solid understanding of basic financial and accounting concepts
• Individual is analytical, organized and detail oriented with strong communication skills
• Ability to prioritize in a fast changing environment 
• Proficient with MS Office 
• Strong customer service skills with the ability to communicate effectively with varying levels throughout the organization
• Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

Additional Information

• Strong communication skills both verbal and written.
• The ability to multi-task and willingness to learn new skills.
• Advanced Excel spreadsheet capabilities.
• Strong organizational skills. 
• Team oriented person who can focus on the details.
• The ability to deal effectively with tight deadlines and processes.