Job Description

Responsibilities:

Communicate effectively with internal and external constituents

Effectively manage calendar of appointments by scheduling requests for travel and meetings using appropriate prioritization and decision-making skills to resolve potential schedule conflicts

Ensure timely submission of all expense reports, in accordance with company policy

Exceptional customer service skills and proven ability to form networks of individual relationships spanning multiple business units across a large and dispersed organization

Mature and sophisticated approach to information security, data privacy and confidentiality with the utmost judgment and tact, recognizing any time constraints and implications

Must understand or be able to develop an understanding of the complex matrix of different levels of required confidentiality and how they differ from person to person and role to role

Prepare and edit presentation materials via PowerPoint and ensure availability for meetings. 

Produce ad hoc reports, managing trackers and special projects (outline project needs, work with various groups to acquire necessary data, provide analysis and recommendations)

Maintain e-mail distribution lists necessary for multi-line business communication.

Adapt procedures, processes and techniques to the completion of assignments and in line with the department's activities and goals

Initiate timely response to emails, voicemails, and written correspondence

Exercise independent judgment, escalating only serious or unique problems to higher level.

Qualifications:

The successful candidate will have a demonstrated record of accomplishment as a Senior Administrative Assistant, preferably with a minimum of 5 plus years of experience supporting at the Executive level

Bachelors or Associates degree is preferred, but not necessary.

A team player with excellent customer service skills, verbal and written communication skills and mastery in planning and organization

Excellent calendar management skills, including the coordination of complex executive meetings

Individual must possess a high level of initiative and be a self-starter, self-directed, highly motivated and able to work in a fast-paced environment

Must be detail-oriented and able to work on multiple assignments simultaneously

Highly proficient with the MS Office suite of products including Microsoft Teams

Efficiency and ability to prioritize are essential

Proficiency using SharePoint