Job Description

At Bristol Myers Squibb, we are inspired by a single vision transforming patients lives through science. In oncology, hematology, immunology and cardiovascular disease and one of the most diverse and promising pipelines in the industry each of our passionate colleagues contribute to innovations that drive meaningful change. We bring a human touch to every treatment we pioneer. Join us and make a difference.

The Executive Associate II position provides executive administrative support to the Head, Global Pharmacovigilance & Epidemiology and will also be responsible for Administrative and Logistical Support for Medical Review Group Meetings (MRG). Performs highly diverse administrative and project focused duties, which by nature of the position will involve high level contacts and exposure to confidential material necessitating the use of tact, diplomacy, discretion and judgment. The candidate must have proven skills in prioritizing and multi-tasking, as well as the ability to remain poised and focused in a fast-paced working environment.

Key Responsibilities and Major Duties

Performs highly diverse and complex administrative functions, including but not limited to

Proactive calendar / phone management and calendar conflict resolution, domestic and

International travel arrangements, and preparing expense reports.

Provide Medical Review Group (MRG) Administrative and Logistical Support

MRG administrator will be responsible for managing all administrative and logistical aspects of the MRG, including: Notification of meetings, Meeting arrangements, Dissemination of decisions and actions, Archiving and retention of MRG-related documents.Administrative and Logistical Support

A designated member of R&D Operations Project Management in conjunction with a designated MRG administrator will be responsible for managing all administrative and logistical aspects of the MRG, including:

* Notification of meetings

* Meeting arrangements

* Drafting minutes

* Dissemination of decisions

* Monitoring the implementation of MRG decisions

* Recording the Chairs Actions

* Archiving and retention of MRG related documents

Ensures that critical meetings are prioritized appropriately and facilitates their occurrence

Within appropriate timelines. Anticipates needs of manager and/or team, and takes

Appropriate steps to produce desired outcome with minimal assistance from supervisor with

Accuracy and efficiency to meet deadlines.

Reads, researches and routes correspondence as appropriate; drafts / reviews letters and

Documents; collects and analyzes incoming information, as relevant, in support of the

Department. Independently researches more complex inquiries and responds or escalates

Inquiry, recommending solutions as appropriate.

Interfaces in a professional manner with senior executives and matrix team members,

Handles confidential information with discretion and demonstrates diplomacy and excellent

Judgment in dealing with sensitive situations

Anticipates key issues and implements action plans based on changing priorities and

Commitments.

Prioritizes activities and takes action based on an understanding of departmental objectives

and business needs.

Maintains and organizes office operations and procedures such as filing systems, expense

reports as appropriate, purchase orders, office supply orders, and other administration

Services.

Adheres to T&E policies, including booking international and domestic travel, monthly

reconciliation of business expenses for executive(s) and staff.

Prioritizes and completes support requests in a timely manner (i.e. issues with IT, systems,

facilities, congress attendance, etc.)

Supports managers preparedness for meetings (e.g., identifies relevant meeting materials &

Pre-reads)

Maintains professional and technical knowledge by remaining current with BMS continuous

learning modules.

Ensures coverage is seamless (e.g., during vacations) as well as with unplanned absences

(e.g., emergencies).

Qualifications:

High School degree, some college or degree desirable.

8 years administrative or comparable experience, prior BMS and Executive Associate

experience preferred.

Proficiency with Microsoft Suite (Outlook, Word, Excel, Powerpoint). Knowledge of BMS

Systems, Policies, and Processes.

Expertise with Concur Travel and T&E, Ariba/SAP, Sharepoint, eSetup, eTime, Workday,

and Room Scheduler.

Experience leading and managing logistics for high-level governance and large function

meetings across departments preferred. Will be the MRG (Medical Review Group) Admin

Demonstrated ability to prioritize, pro-actively work independently and collaboratively with

other administrative assistants/external partners, across organizational levels, functions, and

supports business needs across different time-zones and during periods of heavy workload.

Ability to anticipate issues in complex environment and identify solutions to problems.

Experience in and/or knowledge of different divisions within BMS preferred.

Ability to multi-task and adapt quickly to competing priorities while remaining focused

Ability to learn new tools and systems quickly in an ever-evolving environment

Exhibits a positive work attitude, high productivity and a collaborative approach with other

employees across a matrix and international environment.

Around the world, we are passionate about making an impact on the lives of patients with serious diseases. Empowered to apply our individual talents and diverse perspectives in an inclusive culture, our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives.

Our company is committed to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace adjustments and ongoing support in their roles. Applicants can request an approval of accommodation prior to accepting a job offer. If you require reasonable accommodation in completing this application, or any part of the recruitment process direct your inquiries to adastaffingsupport@bms.com. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.