Job Description

Description

Primary Responsibilities

* Review, reconcile, and transmit wage and tax information processed by Payroll daily via on and off cycle check runs.
* Prepare and audit weekly EFT tax payments for accuracy prior to submission to Staples Treasury
* Make ACH debit and check payments as needed
* Prepare GL posting to record the tax payments to the appropriate tax liability accounts.
* Reconcile and resolve variances between tax payments and accruals by jurisdiction via GL reconciliations.
* Prepare Quarterly tax reconciliations and research and correct any variances.
* Coordinate corrections to taxes and ongoing employee withholding with Payroll and HRS.
* Process ServiceNow tickets within SLA.
* Complete tax balance adjustments in Peoplesoft.
* Reconcile quarterly filings to annual balances and W2s. Identify variances in prior periods filings, determine course of action needed to resolve, amend prior periods returns, or make additional payments as required.
* Maintain all state, local, and federal payroll tax registrations.
* Maintain the tax location code table and unemployment rates in PeopleSoft and MasterTax.
* Prepare additional correspondence to request information, abatement of penalties, or refunds as needed with federal, state, and local agencies.
* Prepare Federal, state and local tax filings and payments. Complete amended returns.
* Ensure delivery of business results by meeting or exceeding all service level agreements (SLAs).
* Act as a resource for payroll tax questions for the team as well as other departments.
* Work on special projects as assigned by the Payroll Manager and Payroll Tax Supervisor.

Qualifications

Basic

* Experience with in-house payroll processing in a multi-state, multi-company environment.

Preferred

* Minimum 2 years of Payroll or Payroll Tax experience.
* Associates degree or equivalent in accounting.
* General ledger reconciliation experience
* PeopleSoft & MasterTax experience
* Ability to work with limited supervision
* Must be analytical and detail-oriented

Staples is The Worklife Fulfillment Company, helping businesses of all sizes be more productive, connected and inspired. With dedicated account teams, category professionals, innovative brands and a curated product assortment for business, Staples provides customized solutions to help organizations achieve their goals. Interested in joining the team? Check out our perks and benefits!

Staples is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other basis protected by federal, state, or local law.