Job Description

About AbbVie
AbbVies mission is to discover and deliver innovative medicines that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on peoples lives across several key therapeutic areas: immunology, oncology, neuroscience, eye care, virology, womens health and gastroenterology, in addition to products and services across its Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on Twitter, Facebook, Instagram, YouTube and LinkedIn.

Purpose:

Responsibilities include all administrative functions of the department: answering phones, managing calendars, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, planning meetings/events, creating or revising business documents, preparing presentations from source materials, handling teleconference, Web Ex and iPhone setups, purchasing office supplies, managing billing, compiling meeting materials and other similar matters.

Responsibilities:

* Provides advanced administrative support to VP. Maintains and manages calendar, identifying and resolving conflicts proactively. Manages travel and expenses.
* Schedules and sets up meetings and events involving executive leaders within AbbVie and external C-level executives and Venture partners.
* Provide backup support to Ventures team other Corporate Strategy Office (CSO) staff located at AbbVie Kendall Square office as needed. Scheduling of select meetings and managing travel and expenses.
* Coordinates and maintains departmental files and sharepoint sites, as assigned, in compliance with corporate and legal guidelines.
* Consistently handles confidential or business-sensitive information.
* Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website, SAP and other programs.
* Generates meeting pre-read documents for Ventures team and governance meetings.
* Manages office supply purchases, following company purchasing and other established procedures.
* Coordinates new employee office setups and onboarding.
* Professionally interacts with high level executives and their respective administrative assistants.

Qualifications
Basic Requirements:

* Minimum 3 years of administrative assistant related experience. High School diploma or equivalent.
* Experience providing support to a VP level or equivalent.
* Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, Adobe Acrobat, understanding of business processes and requirements.
* Self-starter able to function at a high level with general instruction.
* Builds strong relationships with peers and cross-functionally with partners outside of assigned group as necessary to enable effective and efficient Legal team operations.
* Team-oriented, can-do attitude and desire to be productive contributor to overall organization.
* Learns quickly and can change course quickly when needed.
* Open to suggestions and innovation for improvement.
* Professional demeanor and ability to maintain confidentiality.

Significant Work Activities
N/A
Travel
No
Job Type
Experienced
Schedule
Full-time
Job Level Code
IC
Equal Employment Opportunity
At AbbVie, we value bringing together individuals from diverse backgrounds to develop new and innovative solutions for patients. As an equal opportunity employer we do not discriminate on the basis of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information gender identity or expression, sexual orientation, marital status, protected veteran status, or any other legally protected characteristic.