Job Description

SUMMARY

The primary purpose of the Grant Program Manager is to provide administrative oversight and financial account management for the ECOG-ACRIN Central Biorepository and Pathology Facility (EA CBPF). This position supports multiple complex grant activities and provides extensive financial and accounting functions to ensure efficient EA CBPF account management. This position will maintain professional and cooperative relationships with ECOG-ACRIN, PrECOG and other executive level healthcare and academic professionals to ensure efficient communication, follow-thorough and coordination of short and long range goals are met.

Ideal candidate will have experience with contract management, grants management, (Pre and Post Award), invoicing on milestone contracts, extensive experience in financial analysis and excellent organizational skills.

CORE VALUES

Caring Behaviors
* Courtesy: Is respectful and courteous to each other at all times.
* Friendliness/Teamwork: Promotes and rewards teamwork and inclusiveness; is sensitive to the concerns of our patients and our co-workers.

Integrity Behaviors
* Reliability: Communicates frequently, honestly and openly.
* Accountability: Holds self and others accountable for practicing our values.
* Safety: Models safe behavior (wears badge and personal protective equipment, washes hands, and keeps work area clean and orderly); Notices a safety concern or emergency, understands role and uses proper procedures to report it; Mitigates risk to the institution through sound business practices; Demonstrates ethical and personal responsibility in work and behavior

Discovery Behaviors
* Responsiveness: By his/her actions, creates an environment of trust; Encourages learning, creativity and new ideas.
* Personal Leadership/Self-Initiative: Helps others to identify and solve problems; Seeks personal growth and enables others to do so.

JOB SPECIFIC COMPETENCIES
Post Award Administration
* Submits and tracks the status of the review and negotiation process for grant and industry research contract agreements, amendments and work orders.
* Monitors the compliance review and status of each research contract and follows up in a timely fashion with all stakeholders to ensure submitted contracts are fully executed quickly.
* Acts as a liaison between the EA CBPF, ECOG-ACRIN Headquarters and PrECOG.
* Reviews grant and contract awards for restrictions and special conditions and relays this to the award recipient.
* Evaluates purchases and personnel to determine if compliance has been met, budget is spent according to proposed budget and milestones are submitted and or met.
* Meets with EA CBPF directors routinely to determine needs for both grant support and general funding.
* Monitors, audits and advises on the reallocation of funds and transfer of expenses as deemed appropriate according to NIH and sponsoring agency policies and deadlines.
* Manages many complex funding sources to ensure fiscal support of lab personnel and their required activities.
* Update and review program income analysis annually to ensure that prices are covering service costs.
* Work with many different teams (Grants and Contracts, OSP, laboratory, EA CBPF directors, external investigators, ECOG-ACRIN and PrECOG) to ensure the successful execution of the award.

Pre Award Administration
* Manages grant administration for the EA CBPF.
* Submits proposals including collection of required documents, budget development and justification, COIs, PI guidance from start to finish of application and adherence to all sponsor and institutional guidelines.
* Develops and reviews all grants for accuracy and compliance before submission to OSP.
* Communicates with the Office of Grants and Contracts, Office of Research Administration and NIH regarding grant preparation/submission, including sub-contracts, work orders, etc.
* Completes JIT, progress reports and other ad hoc sponsor requests.
* Communicates with personnel at ECOG-ACRIN Headquarters, PrECOG and other institutions regarding deadlines, budgets and other requirements for division collaborative grants.
* Manages effort reporting for the EA CBPF.
* Meets quarterly with EA CBPF directors to proactively review grant funding status, research personnel support and deadlines and to ensure compliance with prior approval requirements of funding.

Financial Account Management and Reconciliation
* Manages the daily operations of the accounting systems to achieve maximum accuracy and efficiency of all EA CBPF funds.
* Prepares, analyzes, and reviews financial reports and monitors the budget, income and expenditures for the EA CBPF.
* Directs creation of new chart field string accounts, updates to signature authorization, and initiates account closures as necessary.
* Reconciles program income on a monthly basis to determine if compliance has been met, budget is spent according to proposed budget and milestones are submitted and delivered to sponsors.
* Identifies applications or reports to enhance account creation, tracking, reconciliation and other general accounting practices.
* Serves as EA CBPF liaison to the department, division, Financial Controls, other institutional contacts, PrECOG, ECOG-ACRIN and other outside agencies to follow-up and resolve financial issues.
* Works closely with Grants and Contracts, Research Administration, and Financial Controls on effort reporting and budget contracts.
* Manages and reviews financial reconciliation for all EA CBPF chartfield activities.
* Reviews budgets for EA CBPF purchasing, administrative, and financial agreements.
* Oversees and/or prepares budget documents for contracts and other financial agreements.
* Advises staff of the financial and expense guidelines and stays up to date on new policies.
* Monitors federal and industry grants/contracts to ensure funds and payments are received and distributed appropriately.

Financial Analysis and Reporting
* Analyzes all accounting and financial operations on a continuous basis and makes recommendations for policy and/or procedural change.
* Advises EA CBPF directors regarding status of accounts and provides analysis of available funding for personnel salaries and project expenses.
* Performs projections to ensure funding is spent according to budget.
* Verifies availability of funds on accounts for EA CBPF financial/purchasing/travel actions.
* Reviews/explains existing departmental and institutional financial policies and procedures with EA CBPF directors as necessary to assist with financial planning efforts and budget management of accounts.
* Provides direction and supervision as needed to financial and other staff to ensure deadlines are met and standard operating procedures are followed.
* Utilizes a variety of financial resources to create a comprehensive analysis of EA CBPF financial activity, including Resource One, OBIEE, Hyperion, and Access.
* Maintains database of all transactions on EA CBPF accounts under the guidelines of Financial Controls.
* Manages monthly and quarterly financial reporting to ensure institutional compliance.
* Provides regular status of accounts and analysis updates of available funding for personnel salaries and project expenses to EA CBPF directors.
* Ensures accurate reporting and initiates ePAF data changes to maintain data efficiency.
* Performs analysis on specific areas or trends and discusses findings with EA CBPF directors as requested.
* Designs complex financial reports to map trends and identify potential budgetary issues.
* Performs cost analyses of various EA CBPF service charges to ensure they are up to date. Creates new service charges as appropriate.

Bachelor's degree.Two years of grant management experience such as grant writing, grant submission and financial administration and one year of lead or supervisory experience. May substitute required education degree with additional years of equivalent experience on a one to one year basis. Successful completion of the LEADing Self Accelerate program may substitute for one year of required supervisory or management experience. It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

Additional Information
* Requisition ID: 137658
* Employment Status: Full-Time
* Employee Status: Regular
* FLSA: exempt and not eligible for overtime pay
* Work Week: Days
* Fund Type: Soft
* Pivotal Position: Yes
* Minimum Salary: US Dollar (USD) 60,400
* Midpoint Salary: US Dollar (USD) 75,500
* Maximum Salary : US Dollar (USD) 90,600
* Science Jobs: No