Job Description

Job Overview:

Facilitate and coordinate the planning, programming, design and construction of projects for our clients office building portfolio. Project planning responsibilities include scope and cost validation and project authorization. Contract and manage the performance of A/E firms, consultants, contractors and vendors. Negotiate with external vendors. Resolve conflicts between participants in projects. Manage construction delivery systems integrating project scope, schedule and budget from planning through occupancy. Manage project risk proactively and communicate to all parties involved. Take steps to ensure client satisfaction and proactively manage all client relationships in the region. Partner with and develop relationships with all Facility and Engineering teams. Focus on building infrastructure projects. Engage in strategic discussions and initiatives to drive toward continued improvement and growth of the business.

Leadership:

* Assemble and manage a team of internal and external professionals for successful project execution, while assuring adherence to established administrative processes and procedures
* Cultivate and maintain a positive working relationship with all client representatives and service providers operating on the project
* Lead business partner and construction meetings on all projects. Serve as liaison between the client and all other project resources
* Champion and lead development and implementation of innovations, best practices, and standard operating procedures to elevate team, account, and firm performance
* Proactively identifies, reports, and solutions project risks
* Develop and maintain relationships with client and key vendor partners
* Drive strategic program improvement initiatives that align to client goals and objectives

Execution:

* Provide project management oversight for 5-phase process on assigned projects
* Report and forecast project budgets and schedules utilizing accounts forms and tools
* Champion use of project management processes within the firm and on the account
* Lead forecasting and development of the capital plan
* Coordinate and track all vendor RFPs in accordance with account and client standards
* Competitively bid vendor services for each project as required or necessary
* Maintain accurate and consistent electronic files and documentation
* Responsible for timely review and processing of all invoices
* Consistently meets budget and schedule performance goals
* Read and understand documents defining projects including leases and abstracts in order to comply with the lease to secure Landlord approvals prior to work and determine responsibility for funding project
* Provide project updates to manager and update in project management system of record
* Excel in all phases of Corporate Real Estate Project Management activities; maintain end-to-end project accountability
* Meet with client prior to each project to define project requirement, identify success factors, develop measurement tools and communicate measurable added value to client
* Adhere to clients critical environments change control process
* Ensure contracting process is followed and service levels are met in compliance with agreements
* Seamlessly collaborate with Facilities Management and Engineering Services on projects
* Contribute to a safe work environment

Financial:

* Manage project finances for capital projects within targeted percentage of budget
* Identify cost savings on all projects.
* Meet firms goals for cost avoidance / savings
* Submit timely cost and schedule change requests
* Track monthly project management fees as applicable

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