Job Description

Application Deadline: This position will be open until a sufficient number of applicants have been received. Relocation: Relocation assistance is not available for this position. Work Authorization: UCAR/NCAR will not sponsor a work visa to fill this position. Hiring Salary Range: $54,614- $68,267 Full Salary Range: $54,614 - $88,747 Benefits: UCAR affirms its continuing commitment to developing, providing, and administering its employee benefit programs with due consideration for equal employment opportunity and diversity guidelines. UCAR's rich package of employee benefits includes medical, dental, vision, education assistance, retirement, and life insurance. UCAR offers a variety of programs designed to assist with work-life balance including flexible work alternatives, paid time off and 14 weeks of paid parental leave. Where You Will Work: The University Corporation for Atmospheric Research (UCAR) manages the National Center for Atmospheric Research (NCAR) and various UCAR Community Programs (UCP) all in service of advancing knowledge, providing community-based resources, and building human capacity in atmospheric and related sciences. This position supports one of UCPs community programs, the Cooperative Programs for the Advancement of Earth System Science (CPAESS) whose services are all in support of the board Earth system science community. CPAESS works with multiple U.S. Federal agencies to provide a variety of scientific partnerships, scientific program management, and scientific community building services. What You Will Do: Serves an integral role in fostering and maintaining relationships with Federal Sponsors and Hosts. Provides comprehensive administration to the CPAESS program and Federal Sponsors and Hosts. Serves as liaison between UCAR Human Resources and CPAESS representing sponsor programs on all aspects of employee life cycle management. Responsibilities: External staffing engagement Engages with federal sponsors/hosts to support programmatic staffing needs from position description development to onboarding. Gathers programmatic requirements, including gathering key duties for requested position fulfillment. This may include planning for visa sponsorship. Works closely with CPAESS Budget and Grants Analysts to ensure funding availability for new and renewed appointments. Partners with UCP Business Shared Services and HR Talent Acquisition team to post new job requisitions. Provides federal program sponsors and hosts interviewing processes and appropriate documentation and training if necessary. Partners with UCAR Talent Acquisition team and hiring manager to develop recruiting plans and to coordinate interview processes. May participate in hiring committees. Works closely with HR Immigration Specialist to ensure proper work visas are maintained for all non-US citizens employed with CPAESS. Works closely with program sponsors, hosts, UCAR Human Resources, UCAR IT, and internal resources to coordinate the onboarding process for all external staff. Support for sponsor programs Engages with Federal Hosts and Sponsors to develop relationships, facilitate regular meetings, share information, represent CPAESS programmatic requirements, and identify opportunities for improvement and growth. Communicates UCAR Performance Evaluation information and CPAESS processes and requirements with sponsors, hosts and CPAESS staff. Further supports CPAESS leadership in developing employee proposals for promotions, job changes, and salary adjustments. Maintains employee files and ensures documentation of all staff activity. Responds to employee questions and resolves complex situations quickly while selecting, interpreting, and implementing appropriate UCAR policies and policies. May escalate questions to CPAESS leadership for answers or direction. Develops and recommends internal process and procedure improvements to CPAESS leadership and staff. Provides input on and supports implementation. Conducts standardization and centralization of related information to increase efficiency and to meet sponsor, host, and CPAESS programmatic needs. Assesses and meets constituent needs and identifying business opportunities within the context of evolving priorities. Maintains up-to-date staff data to be used for the development and tracking of metrics and trends against baseline information. Prepares and may present data through visual charts and graphs to multiple layers of CPAESS, and UCAR Leadership to assist with decision making. Internal Duties Represents CPAESS by serving on various committees or attending meetings that aim to influence organization-wide administrative policies and procedures. Collaborates with Business Shared Services to develop UCP-wide processes. Maintains documented desk procedures with examples for all staff-related activities. Performs administrative backup functions for CPAESS staff as needed. Performs other special projects as required by management. What You Need: Education and Years of Experience Bachelors degree in relevant academic discipline plus two years of relevant experience specifically in hiring; or equivalent combination of education and experience. Knowledge, Skills, and Abilities Knowledge of the principles and practices of human resource administrative functions to include employee lifecycle management and fair hiring practices. Familiarity with HIPAA compliance and EEOC regulations. Ability to understand, apply and appropriately implement UCAR HR policies at the organizational unit level. Ability to handle confidential/sensitive information in a manner consistent with UCAR policy, acting with integrity and exhibiting behavior that merits public trust and confidence. Effective oral and written communication skills including composing high-level correspondence and proofreading documents. Advanced knowledge of Google Suite and Microsoft Suite. Skill in planning, implementation, and evaluation of activities. Experience in developing processes and procedures as well as developing efficient business workflows. Ability to develop graphs and presentations. Skill in working effectively both independently and as part of a diverse team Ability to work under pressure and organize/priorities tasks with strong attention to detail and deadlines while remaining flexible. Exceptional interpersonal skills and the ability to build partnerships, contacts, and resources, and earn the trust of key stakeholders. Ability to work and communicate effectively and build professional relationships with a wide variety of demographics with internal and external contacts. Demonstrated discretion, good judgment, creativity, and the ability to think clearly under pressure. Ability to travel when required. Desired: Familiarity with Human Capital Management Systems (e.g.: Workday or PeopleSoft) Experience working directly with the Federal Government. Applicant Notes: A pre-employment screening is conducted in conjunction with an offer for employment. This screening may involve verifying or reviewing any of the following relevant information: restricted parties screening, employment verification, performance records of internal candidates, education verification, reference checks, verification of professional licenses, certifications, and Motor Vehicle Records. UCAR complies with the Fair Credit Reporting Act (FCRA). The University Corporation for Atmospheric Research (UCAR) is an equal opportunity/equal access/affirmative action employer that strives to develop and maintain a diverse workforce. UCAR is committed to providing equal opportunity for all employees and applicants for employment and does not discriminate on the basis of race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy. Whatever your intersection of identities, you are welcome at the University Corporation for Atmospheric Research (UCAR). We are committed to inclusivity and promoting an equitable environment that values and respects the uniqueness of all members of our organization.,id:112084558},mode:view,requestUri:/en-US/UCAR_Careers/flowController,sessionSecureToken:qij1j4o167gnq6ojn7eagrsq2e,userLanguageCode:en-US,preferredLabelPosition:atopotificationAlertUri:/notifications-alert,pmdFetchTime:0,smdFetchTime:0,structuredDataAttributes:{data:{n title : Staffing Administrator I @context : http://schema.org/ @type : JobPosting datePosted : 2020-12-31 description : Application Deadline: This position will be open until a sufficient number of applicants have been received.

Relocation: Relocation assistance is not available for this position.

Work Authorization: UCAR/NCAR will not sponsor a work visa to fill this position.

Hiring Salary Range: $54,614- $68,267
Full Salary Range: $54,614 - $88,747

Benefits: UCAR affirms its continuing commitment to developing, providing, and administering its employee benefit programs with due consideration for equal employment opportunity and diversity guidelines.
UCAR's rich package of employee benefits includes medical, dental, vision, education assistance, retirement, and life insurance. UCAR offers a variety of programs designed to assist with work-life balance including flexible work alternatives, paid time off and 14 weeks of paid parental leave.

Where You Will Work:

The University Corporation for Atmospheric Research (UCAR) manages the National Center for Atmospheric Research (NCAR) and various UCAR Community Programs (UCP) all in service of advancing knowledge, providing community-based resources, and building human capacity in atmospheric and related sciences.

This position supports one of UCPs community programs, the Cooperative Programs for the Advancement of Earth System Science (CPAESS) whose services are all in support of the board Earth system science community. CPAESS works with multiple U.S. Federal agencies to provide a variety of scientific partnerships, scientific program management, and scientific community building services.

What You Will Do:

Serves an integral role in fostering and maintaining relationships with Federal Sponsors and Hosts. Provides comprehensive administration to the CPAESS program and Federal Sponsors and Hosts. Serves as liaison between UCAR Human Resources and CPAESS representing sponsor programs on all aspects of employee life cycle management.

Responsibilities:

External staffing engagement

* Engages with federal sponsors/hosts to support programmatic staffing needs from position description development to onboarding. Gathers programmatic requirements, including gathering key duties for requested position fulfillment. This may include planning for visa sponsorship. Works closely with CPAESS Budget and Grants Analysts to ensure funding availability for new and renewed appointments. Partners with UCP Business Shared Services and HR Talent Acquisition team to post new job requisitions.
* Provides federal program sponsors and hosts interviewing processes and appropriate documentation and training if necessary. Partners with UCAR Talent Acquisition team and hiring manager to develop recruiting plans and to coordinate interview processes. May participate in hiring committees. Works closely with HR Immigration Specialist to ensure proper work visas are maintained for all non-US citizens employed with CPAESS.
* Works closely with program sponsors, hosts, UCAR Human Resources, UCAR IT, and internal resources to coordinate the onboarding process for all external staff.

Support for sponsor programs

* Engages with Federal Hosts and Sponsors to develop relationships, facilitate regular meetings, share information, represent CPAESS programmatic requirements, and identify opportunities for improvement and growth. Communicates UCAR Performance Evaluation information and CPAESS processes and requirements with sponsors, hosts and CPAESS staff.
* Further supports CPAESS leadership in developing employee proposals for promotions, job changes, and salary adjustments. Maintains employee files and ensures documentation of all staff activity.
* Responds to employee questions and resolves complex situations quickly while selecting, interpreting, and implementing appropriate UCAR policies and policies. May escalate questions to CPAESS leadership for answers or direction.
* Develops and recommends internal process and procedure improvements to CPAESS leadership and staff. Provides input on and supports implementation. Conducts standardization and centralization of related information to increase efficiency and to meet sponsor, host, and CPAESS programmatic needs. Assesses and meets constituent needs and identifying business opportunities within the context of evolving priorities.
* Maintains up-to-date staff data to be used for the development and tracking of metrics and trends against baseline information. Prepares and may present data through visual charts and graphs to multiple layers of CPAESS, and UCAR Leadership to assist with decision making.

Internal Duties

* Represents CPAESS by serving on various committees or attending meetings that aim to influence organization-wide administrative policies and procedures. Collaborates with Business Shared Services to develop UCP-wide processes. Maintains documented desk procedures with examples for all staff-related activities. Performs administrative backup functions for CPAESS staff as needed. Performs other special projects as required by management.

What You Need:

Education and Years of Experience

* Bachelors degree in relevant academic discipline plus two years of relevant experience specifically in hiring; or equivalent combination of education and experience.

Knowledge, Skills, and Abilities

* Knowledge of the principles and practices of human resource administrative functions to include employee lifecycle management and fair hiring practices. Familiarity with HIPAA compliance and EEOC regulations.
* Ability to understand, apply and appropriately implement UCAR HR policies at the organizational unit level. Ability to handle confidential/sensitive information in a manner consistent with UCAR policy, acting with integrity and exhibiting behavior that merits public trust and confidence.
* Effective oral and written communication skills including composing high-level correspondence and proofreading documents.
* Advanced knowledge of Google Suite and Microsoft Suite.
* Skill in planning, implementation, and evaluation of activities. Experience in developing processes and procedures as well as developing efficient business workflows.
* Ability to develop graphs and presentations. Skill in working effectively both independently and as part of a diverse team
* Ability to work under pressure and organize/priorities tasks with strong attention to detail and deadlines while remaining flexible.
* Exceptional interpersonal skills and the ability to build partnerships, contacts, and resources, and earn the trust of key stakeholders. Ability to work and communicate effectively and build professional relationships with a wide variety of demographics with internal and external contacts. Demonstrated discretion, good judgment, creativity, and the ability to think clearly under pressure.
* Ability to travel when required.

Desired:

* Familiarity with Human Capital Management Systems (e.g.: Workday or PeopleSoft)
* Experience working directly with the Federal Government.

Applicant Notes:

* A pre-employment screening is conducted in conjunction with an offer for employment. This screening may involve verifying or reviewing any of the following relevant information: restricted parties screening, employment verification, performance records of internal candidates, education verification, reference checks, verification of professional licenses, certifications, and Motor Vehicle Records. UCAR complies with the Fair Credit Reporting Act (FCRA).

The University Corporation for Atmospheric Research (UCAR) is an equal opportunity/equal access/affirmative action employer that strives to develop and maintain a diverse workforce. UCAR is committed to providing equal opportunity for all employees and applicants for employment and does not discriminate on the basis of race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy.

Whatever your intersection of identities, you are welcome at the University Corporation for Atmospheric Research (UCAR). We are committed to inclusivity and promoting an equitable environment that values and respects the uniqueness of all members of our organization.