Job Description

Job Summary and Responsibilities

As our Administrative Professional, you will be an integral contributor to our operational success, providing comprehensive support to leadership and ensuring an environment of efficiency and high-quality service.Every day, you will facilitate the streamlined operation of the office, managing diverse administrative functions and cultivating effective internal and external communication networks.To thrive in this critical role, you will demonstrate exceptional organizational acumen, a proactive and resourceful approach to problem-solving, and an unwavering commitment to anticipating needs and delivering accurate, timely support.

Provides administrative and secretarial supervision and support to the Hospital President, VP’s, and physician leadership, supervising and coordinating the operations of the administrative office, including the supervision of the Executive Administrative Assistants.
Assesses and makes recommendations regarding staffing, operational and capital budget needs and monitoring the operational budget, supply costs, overtime, catering, phone and office coverage, travel and corporate expenses.
Researches and prepares various reports for the President, researching and preparing application packets whenever the need arises to re-apply for various hospitals licenses, certificates, and compliance statements.
Facilitates periodic Administrative Team meetings on key issues to assure performance improvement, quality and efficiency.
Supervise and manage the Executive Assistants.
Ensuring that the patient / customer perspective is a driving force behind our actions and business decisions; crafting and implementing service practices that meet patients' / customers' and own organization's needs. (Focus also includes internal and external customers.)

Job Requirements

Required

High School Graduate General Studies and Minimum of seven plus years experienceas an executive assistant or executive secretary, upon hire or
High School GED General Studies and Minimum of seven plus years experienceas an executive assistant or executive secretary, upon hire and
Supervisory experience and
Bachelors Other or equivalent combination ofeducation and experience, upon hire
Driver's License: CA, upon hire and

Must be reliable, flexible and versatile; the ability to function as a team player in a fast-paced environment is essential for this position

Requires good organizational, interpersonal and team-oriented skills with the ability to prioritize and complete multiple tasks. Requires excellent written and verbal communication

Must have the ability to remain calm in difficult situations and maintain mental alertness and stamina to perform routine and specialized duties for long periods of time

Must be able to maintain high level of confidentiality and discretion, work independently and make sound decisions

Solid working knowledge of modern office terminology and computer applications; must be highly proficient in Microsoft Office suite including word processing, spreadsheet, presentation, e-mail and calendar applications; type accurately at a speed necessary for completing documents as needed; English usage, spelling, grammar, punctuation and vocabulary