Job Description

Description

Climb to new heights on your journey when you start Defining Possible with Northrop Grumman. Enjoy a purposeful career in aeronautics that is crucial to the way we connect and protect our world across land, sea, and air. Bring your experience and take advantage of this opportunity to discover how you can start to push past possible and achieve your goals today. Enjoy a diverse, collaborative environment with professionals across the nation ready to help launch your career.
Northrop Grumman Aeronautics Systems is seeking an Executive Administrative Assistant to join our team of qualified, diverse, individuals in the GSC Programs organization. This position will be located in Palmdale, Ca.

The selected candidate will be responsible for providing diverse administrative support which involves interaction with internal and external customers, and exposure to sensitive information necessitating considerable use of tact, diplomacy, and discretion. The selected candidate will be an expert multi-tasker with a strong sense of urgency. They will have ownership of their role by conveying a strong sense of judgment and critical thinking. This person will have excellent follow up skills and a strong sense of initiative to remain several steps ahead of a very busy calendar. The successful team member will be tech savvy and able to learn business systems quickly.

Responsibilities include, but not limited to:

* Managing multiple conference room calendars, including scheduling and maintenance of equipment.
* Scheduling meetings such as corporate, sector, and division reviews for senior management and program staff
* Coordination of all logistical support for internal/external meetings
* Utilization of various PC software packages to produce high quality reports, presentations or other documents
* Collaborating with other administrative professionals in related organizations as appropriate
* Demonstrating a wide and comprehensive acquaintance with, and understanding of all aspects of the job and the practical application to complex problems and situations ordinarily encountered
* Routine administrative duties including: coordinating staff meetings and teleconferences, answering phones, screening calls, maintaining filing system, ordering office supplies, scheduling travel arrangements and preparing expense reports
* Providing support of customer visit planning

Qualification

Basic Qualifications:

* Minimum of High School diploma/GED and 6 years of administrative experience directly related to support of senior level executives
* Demonstrated proficiency with MS Office Suite, specifically Word, Excel, PowerPoint, and Outlook (ability to create and manipulate deliverables utilizing the software)
* Prior experience coordinating both on and offsite meetings and/or events while balancing fluctuating priorities
* Demonstrated ability to work with minimal supervision, prioritizing multiple tasks with competing deadlines, and managing schedule conflicts
* Experience with making travel arrangements using Concur and/or similar travel amp; expense reporting systems.
* Ability to learn business systems (Sharepoint, ibuy, Concur)
* Ability to Obtain and Maintain a Secret Clearance issued by the DOD

Preferred Qualifications:

* Experience in Administrative support at the Vice President level
* Bachelor 39;s degree in Business Administration or Mgmt.
* Secret Clearance
* Experience with Concur Software, iBuy, SharePoint