Job Description

Job Summary

Supports the Centralized/Integrated Scheduling department by coordinating surgeries, procedures, exams, therapies and evaluations for multiple hospital and outpatient departments, modalities and facilities. Facilitates equipment, third party schedules, prior authorization, physicians' schedules and staffing assignments. Coordinates efficient operation of the department by completing support activities as assigned.

Details of the position

Serves as central point of communication for community referring physicians and offices, system patient services, and caregivers to secure resources necessary for patient care. Interfaces and/or works directly with nursing units, technologists, physicians, community offices and other medical facilities to coordinate cases and appointments.

Receives incoming phone calls related to all aspects of scheduling and coordination of patients and resources. Supports patients, caregivers, families and authorized organizations in understanding the course of pre-procedure and exam testing.

Assures all changes to the block and schedule are in accordance with policies and alerts appropriate leadership when out of compliance. Promotes adherence to leadership and board agreements in scheduling practices.

Collects and evaluates patient demographic, insurance, clinical and non-clinical information.

Analyzes clinical information and/or patient medical history to determine conflicts regarding scheduling surgeries, procedures and exams that would require consultation and resolution.

Analyses algorithm assigned to each department, modality and facility to identify how to best coordinate services. Assists in the update of guidelines and policies.

Coordinates and schedules third party resources, equipment, caregivers and providers while maximizing efficiencies and contributing to positive patient and caregiver experiences.

Maintains template, block and schedule for multiple hospitals and outpatient departments and resources.

Identifies inaccuracies and missing data that would affect departments’ financial results; monitors cancellation and rescheduling of cases and appointments to manage schedules, equipment and blocks; identifies potential resource conflicts and works with leadership to resolve.

Ensures cases and appointments have prior authorization; may coordinate with PFS to inform patient of financial responsibility and prior authorization.

Creates and runs reports by department and modality to audit performance. Audits and arranges cases and appointments to ensure maximum efficiency of physicians and caregivers.

Obtains required paperwork and/or electronic form for chart completion; ensures orders, history and physical, and consents are compliant

Performs other duties as assigned.

What you bring

Associate degree Required: Or equivalent knowledge and skills obtained through a combination of education, training and experience
Preferred: Completion of basic anatomy/physiology class related to exams, especially surgical pre and post-operative diagnosis and interventional procedures
Minimum of 2 years Required: Scheduling and health records experience in a hospital or healthcare setting
Preferred: Experience with scheduling
Required: Experience with Electronic Medical Records system
Preferred: Experience in scheduling multiple healthcare departments and/or facilities
Preferred: Experience with compliance and legal documentation of orders, history and physical and consents

Preferred: Clinical experience

Skills

Must have the ability to work efficiently and responsibility in an environment with multiple demands, interruptions and time frames, with minimal supervision. (Required)
Excellent customer service and clear and concise telephone skills. (Required)
Advanced problem solving and critical thinking skills that demonstrate positive outcomes. (Required)
Knowledge of Outlook and other Microsoft Office (Word, Excel, Publisher, etc.) applications. (Required)
Proficient keyboarding and computer skills (Required)
Knowledgeable of surgeries, procedures and exams performed in a hospital or an outpatient setting. (Preferred)
Medical terminology knowledge (Preferred)

Working Conditions

Lifting

Consistently operates computer and other office equipment.
Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
Sedentary work.

Environmental Conditions

Predominantly operates in an office environment.

Mental/Visual

Ability to communicate and exchange accurate information.
The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.