AM Administrator - Order Processing
Posted on: 2 Jul 2024
Houston, TX
Job Description
PRIMARY RESPONSIBILITIES:
Maintain and enter time when necessary.
Enter and receive purchase orders and code invoices; maintain PO logs and communicate with the accounting department, buyers, and vendors to reconcile all past due accounts.
Monitor all inventory purchases and standard cost differences.
Track incoming billing documents and verify for accuracy and prepare for billing.
Open, close and bill work orders.
Maintain documentation for billing including scanning, filing, mailing, and maintaining needed files.
Work with Accounting and Quality on all audits.
Work with Credit department to have new Customers set up, existing Customers changed and resolve any AR issues.
Order office supplies.
Maintain, order, and assist with computer setup and problems.
Maintain phone listing and company vehicle listing.
Assist with and track revenue and budgeting for the department.
Assist Management with necessary policies and guidelines.
Stock Work Orders resolved and work with Warehouse to close to locations.
Transfer cost between locations.
Prepare Commercial Invoices as needed.
Perform other work-related tasks as assigned.
Comply with all NOV Company and HSE policies and procedures.
FACILITY/GROUP SPECIFIC RESPONSIBILITIES:
Check commercial aspects of incoming purchase orders and Confirm order to customer.
Create, maintain, and process orders in ERP system and Oracle system.
Order verification and control
Budget/Cost allocation/updates
Review 3rd party vendor and Intercompany Invoices
Prepare and complete invoicing.
Review, and create and/or verify billing summary.
Follow-up & invoicing of secondment
Warranty cost entries
Finalize Order
Follow-up revised PO from customer, as required.
Invoice order
Process Credit and Rebill
Customer Portal Administration (Invoices/Orders)
Follow-up Invoices / Accounts Receivables
On-site Administration Quotes.
Order Processing related tasks support
Purchase Requisition
Process Purchase Requisitions
Receive Purchase Orders Documentations
Ensure relevant documents are stored in the Document Management System
Upload & maintain revisions in the Document Management System
Filing/Printing/Faxing, as required
Reporting
Miscellaneous Customer Registration
Back-up support with holiday cover for the Administration Team / (Main backup) Order Processing duties
Carry-out any other relevant duties as assigned
EDUCATION & EXPERIENCE QUALIFICATIONS:
College Degree or equivalent work experience preferred
Ability to work independently and under minimal supervision
ERP / Oracle and relevant system knowledge.
Result-oriented
Multitasking abilities
Good time-management skills
Accuracy and attention to detail
Organized, structured & efficient
Team Player
Great interpersonal and communication skills
Energized by routines and Structured tasks set by management
Imbued with a strong sense of customer focus (internal/external)
National Oilwell Varco
Houston, TX
National Oilwell Varco, Inc. designs, manufactures, and sells systems, components, and products for oil and gas drilling and production worldwide. It operates in three segments: Wellbore Technologies, Completion & Production Solutions, and Rig Technologies. The Wellbore Technologies segment offers various equipment and technologies used to perform drilling operations. It also provides solids control and waste management equipment and services; drilling fluids; portable power generation products; drill and wired pipes; drilling optimization and automation services; tubular inspection, repair, and coating services; rope access inspection, instrumentation, and measuring and monitoring services; downhole and fishing tools; steerable technologies; hole openers; and drill bits.
The Completion & Production Solutions segment provides equipment and technologies for hydraulic fracture stimulation, including pressure pumping trucks, blenders, sanders, hydration units, injection units, flowline, and manifolds; well intervention, such as coiled tubing units, coiled tubing, and wireline units, as well as blowout preventers and tools; onshore production comprising fluid processing systems, composite pipes, surface transfer and progressive cavity pumps, and artificial lift systems; offshore production that include fluid processing systems, floating production systems, and subsea production technologies; and connectors for conductor pipes. The Rig Technologies segment offers substructures, derricks, and masts; cranes; jacking systems; pipe lifting, racking, rotating, and assembly systems; mud pumps; blowout preventers; drives and generators; rig instrumentation and control systems; mooring, anchor, and deck handling machinery; and pipelay and construction systems.
It also provides spare parts, repair, and rentals, as well as remote equipment monitoring, technical support, field service, and customer training services. The company was founded in 1862 and is based in Houston, Texas.
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IndustryOil and Gas
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No. of Employees34,220
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Website
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Jobs Posted216
