Job Description

SCOPE:

The Senior Administrative Assistant must be a self-starter and be able to anticipate the needs of the department in project management, budgets, travel, supplies, and other duties critical to the day-to-day successful operation of the group.

The successful candidate will be part of a global team within the Linde Center of Excellence (COE) group focused on support for safe, reliable, and efficient operations of production facilities worldwide. This position is primarily office but accessibility during off-hours (laptop and cell phone) is occasionally required.

Duties and Responsibilities:

Provide general administrative support to mid-level to executive management and his/her work group, department, or business
Work with minimal supervision, applies diversified procedures and standards
Expected to gather information from various sources and recommend best solution
May be required to handle sensitive information
Extensive experience with general business practices
Efficient with departmental budgets and financials
Efficient with enterprise financial systems (e.g. JDE, SAP)
Enter, track and maintain record of purchase requisitions
Facilitate international travel in defining itineraries, visa requirements, medical while maintaining low cost
Enter & manage department time sheet information for projects & work orders
Work with various corporate databases to prepare reports on a monthly/quarterly/annual basis
Support team members with preparation of reports and presentations using MS Word, Excel and PowerPoint
Support team with administrative functions associated with creating and tracking global compliance with technical directives

Minimum:

3 or more years’ or relevant experience
Fluent computer skills in MS office, Word, Excel, Visio, PowerPoint
Results orientated, strong customer focus, and a team player

Preferred:

Associate or Bachelor’s degree in Administration or Business
Experience working with Oracle Applications, databases, & ERP (JD Edwards)
Knowledge or Experience in JDE Inventory and Purchasing management
Experience with Cognos & Crystal reports
Experience working with Web services, XML
Project Management Training (PMI or equivalent)
Notary Public