File Clerk/Office Assistant
Posted on: 6 Oct 2022
San Jose, CA
Job Description
Summary/Objective
The File Clerk/Office Assistant provides ongoing administrative support to the HR Manager and department at large. The tasks also include contacting other departments, completing and processing paperwork, and managing events for an office. Functions as an assistant that will schedule and plan meetings, prepare documents and presentations, conduct market research, along with performing other tasks such as writing memos and taking phone calls. The File Clerk/Office Assistant is responsible for developing and maintaining structures for communication between departments and providing their supervisors with valuable information regarding market research and business opportunities. Accurate data entry is also a large component of this role.
Essential Functions
Assists in managing the day-to-day operations of the HR team
Event planning to include proactively planning, organizing and executing events and activities, including food and facility preparation, agenda preparation
Office management to include ordering of supplies, equipment and facility maintenance as well as overall facility appearance
Oversees internal administrative duties related to the completion of HR duties in the department
Organizes and maintains files and records, both physical and digital
Plans and schedules meetings and appointments
Manages projects and conducts basic research
Prepares correspondence and reports
Makes travel arrangements
Organizes meetings, keeping agenda, minutes, etc.
Assists other managers
Follows the Company Code of Business Ethics and Conduct
Understands and follows all work rules and procedures and follows lawful directions from supervisors
Upholds the company's non-disclosure and confidentiality policies and agreements
Maintains a professional appearance and orderly work area in accordance with company policy
Attends pertinent training
Attends company meetings as required
Other duties as assigned
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Penske Automotive
Bloomfield Hills, MI
Penske Automotive Group, Inc. operates as a transportation services company. The company operates through four segments: Retail Automotive, Retail Commercial Truck, Other, and Non-Automotive Investments. It operates automotive and commercial truck dealerships principally in the United States, Canada, and Western Europe; and distributes commercial vehicles, diesel engines, gas engines, power systems, and related parts and services primarily in Australia and New Zealand. The company also engages in the sale of new and used motor vehicles of approximately 40 brands; and provision of vehicle services and collision repair services. In addition, it is involved in the sale and placement of third-party finance and insurance products, third-party extended service and maintenance contracts, and replacement and aftermarket automotive products. Further, the company distributes commercial vehicles and parts to a network of approximately 70 dealership locations, including 9 company-owned retail commercial vehicle dealerships.
As of December 31, 2018, it operated 345 automotive retail franchises, of which 154 franchises are located in the United States; and 191 franchises are located outside of the United States primarily in the United Kingdom. The company also operated 20 dealership locations of heavy and medium duty trucks, offering primarily Freightliner and Western Star branded trucks, as well as a range of used trucks, and services and parts. Penske Automotive Group, Inc. is headquartered in Bloomfield Hills, Michigan.
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IndustryTransport/Delivery Services
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No. of Employees27, 000
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Website
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Jobs Posted757
