Job Description

Provide proactive, well-organized, and timely senior administrative support to the Chief People & Culture Officer, VP-Global Human Resources and VP-Learning & Development and executive representation to internal / external stakeholders. 

The individual in this role must understand business and P&C priorities, demonstrate the ability to proactively anticipate needs and drive improvements to build capacity for the executive leadership team. A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives is critical.  

Making an Impact

•    Coordinate complex scheduling and extensive calendar management or Global Chief People & Culture Officer and two VPs, as well as management of content and flow of information to senior executives
•    Makes smart and timely decisions; understanding when to take ownership of a decision and when to involve others
•    Consultative planning with Chief People & Culture Officer and Global P&C Team
•    Arrange travel, including air, hotel and transportation as well as occasional work-related events and large meetings 
•    Manage and prioritize internal and external communications including emails, arrangement of conference calls and virtual meetings, preparation of agendas and other communication materials for internal and external use 
•    Appropriately and discreetly manage information of a highly confidential and critical nature 
•    Complex expense reporting/invoicing 
•    Coordinate with Regional People & Culture Directors around the globe
•    Assist in planning/facilitating multi-day onsite meetings
•    Applying project management techniques and principles
•    Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
•    Forward looking thinker, who actively seeks opportunities and proposes solutions 
•    Anticipate needs; answer questions as a Go-To individual for many
•    Coordinate speaking engagements, conference attendance
•    Continual evaluation - what does my executive need to know, what can I handle, what can I delegate, what needs action.  Keep them up to date
•    Membership, subscription, and corporate renewals
•    External Board activity and coordination
•    Work with Senior EAs to plan and run EA Development Training annually

Sharing Expertise    

•    Confidant and consultant to the Chief People & Culture Officer
•    Source of information/direction for many people in various areas of the company
•    Onboarding/offboarding executives
•    Back up to other EA’s

Gaining Exposure

•    This role offers extensive interaction with our Executive Leadership Team, Global Leadership, and Department heads across the company.  Also with External Boards, C-Suites of other companies and organizations worldwide.

Your Typical Day    

•    There is no typical day as each constantly revolves around what the Executive’s needs, and new situations/critical issues arise.  Basic items must be attended to (calendaring/travel/expenses/standing meetings) but plans on any given any day can be tossed aside depending on what is occurring in the world.

Other accountabilities as assigned

Qualifications

Required

Key Competencies

•    At least 5 years’ experience in Executive Assistant role 
•    High school Diploma or equivalent
•    Proficient computer skills and in-depth knowledge of relevant software including MS Office Suite
•    Confidentiality
•    Organizational and planning skills
•    Excellent communication skills
•    Strong multi-tasking ability
•    Information gathering and information monitoring skills
•    Problem analysis and problem-solving skills
•    Judgment and decision-making ability
•    Initiative – Self starter
•    Attention to detail and accuracy
•    Able to work successfully in a team environment and build effective working relationships.

Nice to Have

•    Experience supporting a C-suite level Executive at a Fortune 500 company
•    Strong technical skills above those generally accepted
•    Bilingual/Multilingual
•    Education: Bachelor’s Degree 
•    Experience:  Experience supporting senior level business leaders. Exposure to the staffing and contingent workforce placement industry
•    Experience working in an Agile model