Job Description

Job Summary: 

The Accounts Receivable Specialist will provide administrative and general financial business support to assigned team specific to collections and credit ensuring that operations and internal and external customer needs are met. 

Essential Duties/Responsibilities:

Call and/or email builders on past due invoices
Research and resolve items such as short pays, missing checks, reasons for non-payment, back charges etc
Develop and keep good relationships with builders, team members, sales personnel and location personnel
Send Intent to Lien notices and file liens as needed
Periodically run credit on existing builders to ensure credit is in good standing
Assure SOX compliance
Process Credit Reports to determine credit worthiness
Approve or deny credit
Researches issues as needed.
Follows all company policies and procedures, including but not limited to safety.
Other duties as assigned.

* Duties may vary by location.

Minimum Requirements:

High School diploma or GED Equivalent
1+ year’s office and/or clerical experience.
Basic data entry.
General computer competency is required, including a minimum of 1-year experience Microsoft Excel, Word, and Outlook and billing software
Must be able to communicate in English effectively, both verbally and in writing.
Ability to work overtime with little notice; weekends hours may occasionally be required.
Equivalent experience can be substituted for education.

Preferred Qualifications:

Experience with Accounting – knowledge of debits and credits
Experience with the HVAC or Construction Industry
Experience with Accounts Receivable – especially collection procedures

Additional Knowledge, Skills and Abilities:

Customer service mindset.
Ability to work independently and as part of a team.
Excellent written and verbal communication skills.
Able to work in a fast-paced environment.
Strong organizational skills, attention to detail and the ability to multi-task.
Willingness to learn and be a part of a team.
Positive attitude and a team player.
Ability to build positive relationships with customers, both internal and external.
Willingness and ability to work collaboratively with all levels of the organization.
Safety mindset and acceptance of a safety culture.

Working Conditions:

Work from Home.
Some overtime especially during closing week each month.
Minimal travel to office if needed.

Physical Requirements:

Must be able to lift/move up to 20 pounds frequently.
Frequently performs tasks requiring bending at the waist, kneeling or crouching.
Must be able to adhere to long periods of standing, walking or sitting.
Ability to hear, understand and distinguish speech and/or other sounds to operate phones or other office equipment safely.
With natural or corrected vision, able to see and focus for close, distance, peripheral vision with normal depth perception.
Ability to express or exchange ideas by means of the spoken word to impart oral information to others. 
Ability to enter text or data into a computer by means of a traditional keyboard or 10-key numeric keypad.
Must be able to use arms and hands to reach overhead, signal, grab, hold, lift, turn, push and pull objects and tools.