Job Description

Basic Function

HollyFrontier Corporation, located in Anacortes, WA is seeking a Procurement Specialist. This position conducts routine and non-routine procurement assignments under limited supervision within a framework of acceptable controls which satisfy governmental and company accounting requirements. This position analyzes data and  may develop procurement agreements, ensuring work is conducted to achieve the greatest overall benefit to the Corporation. May direct or lead the work of others from time-to-time.

Job Duties

Processes requisitions into procurement orders for routine and non-routine, repetitive and some non-repetitive, materials, equipment, and services.
Identifies and selects suppliers based on various criteria, including safety, assurance of supply, quality, service, cost and innovation; considers requisitioner input, applies experience with prior purchases, current agreements and situations, may seek additional input from others. Administers Supplier/Contractor Pre-qualification requirements relating to Safety and Risk.
Coordinates transportation and logistics requirements by selecting appropriate transportation method for items purchased; may coordinate with a third party logistics provider; may participate in transportation provider audits
Coordinates with requisitioners and suppliers to obtain and provide feedback regarding technical aspects of purchases, delivery requirements, order status, and expected delivery dates or to resolve supply issues. Obtains ongoing material requirements and related data to analyze and support procurement agreement development and/or supplier evaluations. Maintains a positive business relationship with suppliers
Works closely with maintenance, operations, engineering, environmental, laboratory, health & safety and training on a daily basis, and with legal in negotiating terms and conditions
Negotiates terms and conditions (T&C's), hourly labor/equipment rates, mark-ups, prices, etc., with Supplier/Contractor to obtain the best possible outcome for company. Develops and monitors procurement agreements by gathering and analyzing data and/or assisting with preparing and processing bid invitations. Participates in and may prepares for supplier qualification and/or performance audits
Monitors PO's, contracts, and suppliers for open PO's/contracts, contacts suppliers, and takes action to assure materials and services are delivered when needed; monitors supplier performance. Assists in development of performance measures and may update said measures. May participate in vendor audits. Applies appropriate tax handling of PO's by identifying and properly coding tax exempt items and preparing tax exemption certificates. May train other buyers
Identifies and qualifies new sources of supply and processes DIG requests. Discusses proposed suppliers with requisitioners and investigates to determine actual need. Participates in and may prepare for and/or lead audits of proposed suppliers
Solicits bids to obtain or verify pricing; occasionally per corporate guide >$50,000; occasionally for procurement agreements and/or projects
Identifies bidders and prepares bids considering requisitioner input and applying experience with prior purchases and situations. May seek additional input from others. 

Special assignments or tasks assigned to the employee by their manager, as determined from time to time in their sole and complete discretion

Experience

A minimum of 3 years related experience is required.

Preferred Experience:

Refinery experience and/or experience in procurement and inventory control are preferred.

Education Level

A minimum of a Bachelors Degree, in a technical or business related field.

Required Skills

Demonstrated proficiency in existing procurement and/or inventory control systems. Strong knowledge of contract administration, and buying/purchasing business with ability to apply this knowledge. Advanced reading and writing skills required. Ability to negotiate terms and conditions, labor/equipment rates, mark-ups, prices, etc.   Basic computer skills with proficiency in Microsoft Office Suite, ability to organize and analyze data; ability to lead teams; advanced reading and writing skills; ability to perform intermediate mathematical calculations; basic negotiating skills, ability to work independently. May be required to attend daily and weekly safety meetings, lead safety meeting talks as scheduled and complete legally required ePrism safety training modules depending on assignment. Working knowledge of procurement and/or inventory control computer systems; basic refinery knowledge; working knowledge of the procurement/ contracting business and ability to apply this knowledge in a global business environment. The ability to effectively communicate with others, both written and verbal communication skills; detail oriented. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages and volumes. 

Preferred Skills:

Some accounting background and experience with eProcurement systems.

Supervisory/Managerial Responsibility

May fill in for departmental supervisors.

Work Conditions

Role is physically located at the refinery in Anacortes, WA.  This is not a virtual/remote position. Up to 5% travel may be required by land and/or air.