Job Description

Job Description

Overview

Act as Office Manager for the Division and provide administrative support to the Division President. Requires the ability to prioritize and problem-solve.  Must be able to handle multiple tasks while meeting simultaneous deadlines.  May assist various managers in division with administrative support.

Responsibilities

Provide administrative support to Division President & management team including managing and maintaining calendar and appointments and booking travel arrangements as needed.
Act as liaison between the Division and the Roos Regional HR team, including assisting with new associate orientations.
Requires computer proficiency in various software programs for typing reports, business letters, memorandums, presentations, and other correspondence in an accurate and timely manner.
Assist in the preparation and processing of vendor contracts, check requests, expense reports and invoices when required.
Organize and maintain a central filing system as well as working files for administrative matters and chronological correspondence.
Assist with the coordination & set up meetings and luncheons.
Inventory, order and stock all office supplies. Reconcile invoices and allocate charges appropriately.
Negotiate the lease, Purchase and Service agreements for office equipment including copiers and postage meter.
Arrange for the service and maintenance of all office equipment.
Inventory and order all stationery items and business cards.
Serve as liaison between the property management company and homebuilding associates for all tenant improvements.
Inventory, purchase and stock all kitchen supplies.
Oversee the scheduling of conference rooms, if required.
Arrange for temporary employees as needed.
Perform all other duties as assigned.

Qualifications

Minimum two (2) years of work experience in similar position required
High school diploma or GED required; college degree preferred
Strong organizational / analytical skills
Maintain regular attendance and punctuality relative to daily work schedule is required
Ability to make decisions and exercise good judgment
Excellent interpersonal communication skills, verbal and written
Must poses basic skills in Microsoft Word & Excel; PowerPoint knowledge a plus
Typing 50 wpm
Must possess professional attitude to represent company in a positive manner
Follow directions from a supervisor
Interact well with co-workers
Understand and follow posted work rules and procedures
Accept constructive criticism
Valid Driver’s License
Team player