Administrative Assistant
Posted on: 12 Jul 2021
Indianapolis, IN
Job Description
Job Summary:
Havel is looking for an Administrative Assistant in Indianapolis, IN. In this position you will be responsible for assisting all project managers and field personnel with any administrative tasks.
Essential Duties and Responsibilities:
Assist all project managers and field personnel with any administrative task necessary for our projects
Material orders and data entry that goes with it
Complete returns from over ordering or faulty parts
Order advance replacement parts and send back parts for repair (Keep detailed information for all parts)
Backup support for phones and assisting visitors that enter the building
Assist with creating service tickets and purchasing parts when needed
Electronic filing through Studio 360
Create and send out O & M manuals
Maintain and update ISO program materials
Update material tracking spreadsheet daily
Collect and key in payroll in a timely and efficient manner
File electronically on a weekly basis
Maintain any stocked parts and make sure they are being used on projects prior to ordering
Creating and updating all documents associated with new project booking
Qualifications:
3+ years of experience as an Administrative Assistant
Proficient in Microsoft Word, and Excel
Proven experience in multi-tasking and doing several tasks at once – incoming calls, scheduling, internal personnel, emails, tracking down information, etc.
Working hours will be 8:00AM – 5:00PM
EMCOR
Norwalk, CT
A Fortune 500® company with estimated 2019 revenues of $8.8B - $8.9B, EMCOR Group, Inc. (NYSE: EME) is a leader in mechanical and electrical construction, industrial and energy infrastructure, and building services.
A provider of critical infrastructure systems, EMCOR gives life to new structures and sustains life in existing ones by its planning, installing, operating, maintaining, and protecting the sophisticated and dynamic systems that create facility environments—such as electrical, mechanical, lighting, air conditioning, heating, security, fire protection, and power generation systems—in virtually every sector of the economy and for a diverse range of businesses, organizations, and government.
EMCOR represents a rare combination of broad reach with local execution, combining the strength of an industry leader with the knowledge and care of 170 locations. The 33,000+ skilled employees of EMCOR have made the company, in the eyes of leading business publications, amongst the “World’s Most Admired” and “Best Managed." EMCOR’s diversity—in terms of the services it provides, the industries it serves, and the geography it spans—has enabled it to create a stable platform for sustained results.
The Company’s strong financial position has enabled it to attract and retain among the best local and regional talent, to undertake and complete the most ambitious projects, and to redefine and shape the future of the construction and facilities services industry.
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IndustryEngineering
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No. of Employees33,000+
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Website
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Jobs Posted1024
