Job Description

ABM (NYSEABM) is a leading provider of facility solutions with revenues of approximately $6.4 billion and over 130,000 employees in 300 offices deployed throughout the United States and various international locations. ABMs comprehensive capabilities include electrical & lighting, energy solutions, facilities engineering, HVAC & mechanical, janitorial, landscape & turf, mission critical solutions and parking, provided through stand-alone or integrated solutions. Founded in 1909, ABM provides custom facility solutions in urban, suburban and rural areas to properties of all sizes from schools and commercial buildings to hospitals, data centers, manufacturing plants and airports.

Job Title:Administrative Assistant

Education:High School or GED

Career Level:Entry Level

Category:Administration

Job Type/ FLSA Status:Salaried Non-exempt

Travel Required:None

Shift Type:N/A

Job Description

Position Summary

The Administrative Assistant will assist in by providing office support to ensure that the operation is in compliance with company record-keeping policies and responsive to the needs of its customers.

Position Responsibilities

Provide administrative office support in order to ensure effective and efficient office operations.

Distribute faxes.

Check emails daily.

Assist employees with W2, W4, address changes, sick, vacation issues, etc.

Pay union claims.

Process waxie orders.

Make building log and SDS books as requested by supervisors and managers.

Process ePay submittals by running reports and manage reclassing temporary labor.

Preparation of cash applications for data entry and update aging report by recording all payments including those made on-line.
Send weekly reminders to managers to approve payroll.

Purchase order reconciliations.

Serve as a backup to other administrative staff.

Submit safety forms in CASE.

Perform other duties and projects as assigned or requested.

Minimum Requirements:
* Excellent accounting skills and understanding of accounting principles
* Three years of administrative work experience is preferred
* Excellent written and verbal English communication skills
* Excellent problem solving skills
* Must have exceptional ability to assist on multiple projects/tasks
* Proven ability to prioritize and work with all levels of the organization
* Proven track record and demonstrated ability to consistently meet deadlines
* Proficient with Microsoft Word, Excel, Outlook
* Excellent organizational skills
* Ability to demonstrate exceptional customer service and interpersonal skills
Proven ability to type 55 wpm

Location:San Diego, CA 92123 US (Primary)

ABM is an EOE (M/F/Vet/Disability/Gender Identity/Sexual Orientation)

California Consumers Notice http://www.abm.com/californiaprivacy