Internship: Library Assistant, Center for Marketing Intelligence
Posted on: 14 Apr 2021
New York City, New York
Job Description
The Interpublic Group of Companies is a leading, global marketing communications company with 43,000 employees worldwide in 130 countries. The Center for Marketing Intelligence provides IPG operating companies with fast access to timely information, research and analysis.
Job Function:
This position handles all periodical and library-related subscriptions, coordinates research-related contracts, and resolves billing issues. The role will provide administrative support to the department head and serve as the department point-person for receipt of vendor invoices, time off recordkeeping, the department calendar and scheduling remote meetings as required. This is a position with growth potential.
Job Responsibilities:
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* Order and manage paper and online subscriptions and passwords. Troubleshoot access issues working with subscription agent and directly with publishers. (Learning objective: most libraries perform this activity so it is important to learn as the candidate might do it or supervise it during his or her career)
* Coordinate ordering and payment for books, reports, association memberships, etc. (Learning objective: like above, this is a typical library function)
* Coordinate organization wide, research-related contracts (e.g., Lexis Nexis):
* reconcile billing issues
* maintain subscription files
* monthly accrual report
* (Learning objective: Working with vendors & contracts has become an important library function: candidate will probably use this experience later in career)
* Process department vendor invoices (Learning objective: typical library work)
* General administrative support, including monitoring dept. time-off records, maintaining phone lists and organization charts
* Setting up for CMI and vendor webinars, meetings and conference calls
* Expense report processing and meeting and calendar management (Learning objective: all of the above three functions are basic to working in an office today - developing the skill set to multi-task, to do detailed work for a variety of people in a variety of different areas)
* Ordering office supplies when requested
* Light research work (online and Web-based information search) as time permits (Learning objective: this is the 1 skill a future librarian/information professional needs)
Qualifications:
* 1-2 years' administrative experience in a corporate environment desirable
* Excellent Microsoft Office skills, especially Excel & PowerPoint
* Strong facility with numbers
* Strong organizational and detail skills
* Team player, self-starter
* Enrolled in an MLS program (preferably in early stages)
* Research skills
Please forward your resume and coverletter to ipgrecruitingCorpsvs-IT@Interpublic.com
Interpublic Group
New York, New York
Interpublic group is a global provider of marketing solutions. Through our 54,000 employees in all major world markets, our companies specialize in consumer advertising, digital marketing, communications planning and media buying, public relations and specialty marketing.
IPG agencies create customized marketing programs for many of the world's largest companies through our comprehensive global services. The work our agencies produce helps clients build brands, increase sales of their products and services and gain market share.
The work we provide clients is specific to their unique needs. Our solutions vary from project-based activity involving one agency to long-term, fully integrated campaigns created by multiple IPG agencies working together. With offices in over 100 countries, we can operate in a single region, or deliver globally integrated programs.
The role of our holding company is to provide resources and support to ensure that our agencies can best meet clients’ needs. Based in New York City, our holding company sets company-wide financial objectives and corporate strategy, establishes financial management and operational controls, guides personnel policy, directs collaborative inter-agency programs, conducts investor relations, provides enterprise risk management and oversees mergers and acquisitions. In addition, we provide limited centralized functional services that offer our companies operational efficiencies, including accounting and finance, executive compensation management and recruitment assistance, employee benefits, marketing information retrieval and analysis, internal audit, legal services, real estate expertise and travel services.
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IndustryMarketing
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No. of Employees54,000
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Website
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Jobs Posted120
