Job Description

The University of Texas MD Anderson Cancer Center in Houston is one of the world's most respected centers focused on cancer patient care, research, education and prevention. It was named the nation's No. 1 hospital for cancer care in U.S. News & World Report's 2018 rankings. It is one of the nation's original three comprehensive cancer centers designated by the National Cancer Institute.

The primary purpose of the Senior Administrative Assistant is to provide advanced level administrative and secretarial support and impact department efficiency and productivity.

The Ideal Candidate for this position will be strong, meticulous and hardworking with great attention to detail and enjoy working in a fast paced environment.

JOB SPECIFIC COMPETENCIES

DOCUMENTATION
Processes licensing applications and renewals as required

Maintains Continuing Medical Education Credits (CME) & Institutional CV

Tracks, retains and manages asset transfers create asset forms; assist in annual inventory reconciliation, reports lost or stolen equipment, arranges IT requests and delivery/pickup services

Maintains and utilizes a list of key contacts / resources relative to other disciplines (i.e., Strategic Industry Ventures, Human Resources, Clinic, Facilities, Legal, Compliance, Sourcing Contract Management, Materials Management, etc.)

CALENDAR MANAGEMENT
Coordinates and schedules internal and external meetings, conference attendance and all required departmental hours such as DOD, clinic and proton center coverage.

Ensures accuracy of calendar with special attention to prioritization of key meetings, double bookings, meeting cancellations and comfortable workflow.

Responds to requests for meetings, projects, appointments, etc. and responds to such requests within one business day of initial contact.

Provides scheduling, planning and administrative support for recurring lab meetings. This includes coordinating with attendees, handling meeting location details and logistics, scheduling catering, uploading PowerPoint presentations and taking notes as needed.

DEPARTMENT OPERATIONS
Organizes and manages new hire documentation, including employee personnel files for both new and transferred employees, equipment requests, badge creation, MDA email designation and required application and building access.

Facilitates onboarding for new employees, students and interns including enrollment in correct training, departmental orientation, adding to group email and necessary recurring group meetings.

Composes formal and informal correspondence, mailouts and outgoing shipments, formats presentations, and creates reports, graphs, org charts, etc.
Must be able to use Microsoft suite of programs such as Power Point, Excel, Teams and demonstrate the ability to use proper grammar and spelling while composing and proofreading documents/materials.

TRAVEL & REIMBURSEMENT
Organizes travel and conference attendance. Makes timely travel arrangements to minimize expenses and submits timely reimbursements.

Manages order requests, expense submissions and reimbursements in a timely and accurate manner

Education
Required: High school diploma or equivalent.

Experience
Required: Five years of administrative/secretarial experience. With preferred degree, one year of required experience. Must pass pre-employment skills test as required and administered by Human Resources.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

Additional Information
* Requisition ID: 138495
* Employment Status: Full-Time
* Employee Status: Regular
* FLSA: non-exempt, eligible for overtime, and is subject to the provisions of the Fair Labor Standards Act (FLSA)
* Work Week: Days
* Fund Type: Soft
* Pivotal Position: No
* Minimum Salary: US Dollar (USD) 38,800
* Midpoint Salary: US Dollar (USD) 49,500
* Maximum Salary : US Dollar (USD) 60,200
* Science Jobs: No