Job Description

Job Description

Position Overview - Basic Functions & Responsibility Essential function(s) includes, but is not limited to:

As a Lead Administrative Associate to the Vice President of New Facility Introduction (Builders) Vaccines, the associate will support project management for vaccine capital expansion and perform advanced administrative tasks. Serves as an effective team member and leader; prioritizes assignments efficiently; combines collaborative strategy and independent follow-through to achieve excellent results.

Primary Activities include, but are not limited to:

* Develops and maintains internal Share Points, Microsoft Team Spaces, and Collaboration websites with the input of stakeholders

* Serves as a resource for developing innovative communication tools and distributions across the Builders organization

* Coordinates special projects within the division/area and function

* Serves as the primary point of contact for VP New Facility Introduction - Vaccines, through phone and e-mail, to assist with information requests and approvals and coordinates with the right individuals to facilitate timely responses

* Serves as a single point of contact for diverse help requests and finds solutions through company resources

* Develops monthly agendas for global leadership meetings with input from leaders and stakeholders

* Organizes and compiles meeting materials, facilitates WebEx meetings, records Action Items, and follows up for completion as needed

* Calendar and Distribution list management for Outlook meetings and communications

* Complete Expense reporting, tracking, and Purchase Order purchasing.

* Organize Off-site meetings. Coordinate all meeting logistics including meeting location, space designation, food & beverage, off-site dinners and teambuilding. Track and reconcile all final spending.

* Coordinates periodic global townhall meetings at sites throughout the network by working with local management, IT, and administrative staff

* Coordinates travel and logistics for local and international leadership meetings and site visits

* Maintains and communicates Management Notification information

* Contacts job applicant candidates and coordinates interviews to aid in hiring talent for the global leadership team and their organizations.

* Provide back up support for Senior Vice President office if needed, working closely with Senior Vice Presidents assistant

Education:

* Required: High School Diploma

* Preferred: Advanced education or certifications such as (e.g. Certified Administrative Professional. Project Management Professional Certification, Professional in Human Resources certification).

Required experience & skills:

* Minimum of (10) years Administrative Assistant experience Advanced secretarial/clerical abilities including advanced proficiency in Microsoft Office applications.

* Advanced computer skills using (MS Outlook, Word, Excel, PowerPoint)

* Experience processing Expense Reports, Purchase Orders, Payment Requests (SAP preferred)

* Extraordinary attention to detail

* Outstanding communication and people skills are necessary for daily interaction with Senior Management

* Ability to work independently and be a self-starter with the strong ability to prioritize

Our Manufacturing & Supply Division is dedicated to being the most trusted supplier of bio-pharmaceuticals worldwide. Our facilities, along with our external contractors, suppliers, and partners, create a reliable global manufacturing network thats devoted to delivering a high quality, reliable supply to customers and patients on time, every time.

Who we are

We are known as Merck & Co., Inc., Kenilworth, New Jersey, USA in the United States and Canada and MSD everywhere else. For more than a century, we have been inventing for life, bringing forward medicines and vaccines for many of the world's most challenging diseases. Today, our company continues to be at the forefront of research to deliver innovative health solutions and advance the prevention and treatment of diseases that threaten people and animals around the world.

What we look for

In a world of rapid innovation, we seek brave Inventors who want to make an Impact in all aspects of our business, enabling breakthroughs that will affect generations to come. We encourage you to bring your disruptive thinking, collaborative spirit and diverse perspective to our organization. Together we will continue Inventing For Life, Impacting Lives while Inspiring Your Career Growth.

Invent. Impact. Inspire.

NOTICE FOR INTERNAL APPLICANTS

In accordance with Managers' Policy - Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions.

If you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separation package, then you are no longer eligible for your separation benefits package. To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor.

US and Puerto Rico Residents Only:

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.
For more information about personal rights under Equal Employment Opportunity, visit:

EEOC Poster

EEOC GINA Supplement

OFCCP EEO Supplement

We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one anothers thinking and approach problems collectively. We are an equal opportunity employer, committed to fostering an inclusive and diverse workplace.

Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Kenilworth, NJ, USA, also known as Merck Sharp & Dohme Corp., Kenilworth, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:

Regular

Relocation:

No relocation

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:

Shift:

Valid Driving License:

Hazardous Material(s):

Number of Openings:

1
Requisition ID:R102034