Job Description

Position Description

Area Administrator for the Grand Junction Area Natural Gas Pipeline Business Unit reporting directly to the Area Operations Manager and based out of Bloomfield, NM
Coordinate monthly accrual, forecasting and variance reporting on a rolled up area basis for approximately $3.0 million dollar annual O&M spend and $1.5 million dollar annual Capital spend
Facilitate the preparation of operating and capital budgets to ensure the necessary materials, supplies, equipment, and personnel for operations support. Regularly analyze and review to determine requirements for improving efficiency.
Work with Area Supervision to optimize operational efficiencies, utilization of resources, and team based management principles
Responsible for vendor setup and assisting with resolving vendor issues.
Monitor and refine processes and procedures to more effectively utilize the skills and abilities of administrative support personnel
Coordinate/participate in the design and implementation of new administrative support mediums including documentation, databases, and facility utilization
Ensure that good relations are maintained with internal/external customers
Prepare invoices and enter into Lawson accounting system
Generate contracts, prepare general service agreements, work directives and request for services or materials
Time sheet review and entry into the HBS payroll system, maintain records including tracking of lost time, vacations and other employee records
Data entry for training records into the OQ ISNetworld program and tracking of company fleet vehicles
Actively participate in safety programs and initiatives
Maintain filing system for general office and DOT forms
Generate requisitions and do receiving in Lawson Procurement System
Reconcile and enter individual expense report coding into Lawson software
Inventory management including issuing, transferring, and auditing stock.
Other duties as assigned
Identify, report and correct safety and environmental concerns
Job level commensurate with experience and skill set

Position Requirements

Technical:
Associate degree in a business or technical field, or equivalent experience
Advanced Excel Spreadsheet skills, including Pivot table development
Additional Intermediate computer skills (knowledge of MS Office, operating systems, database applications, computer graphics
Math and financial skills (necessary to do budgeting and financial tracking)

Business:
Ability to follow company policies and practices

Core:
Possess a valid driver's license and meet company insurability requirements
Excellent verbal and written communication skills
Strong listening skills
Ability to work under short-notice deadlines and prioritize work
Ability to effectively communicate with personnel at all levels of the organization
Ability to prepare and make presentations
Customer orientation
Must be able to work independently and function with limited supervision at times
Must be able to work autonomously as situation dictates

Must live within 50 miles of the Bloomfield, NM office

Preferred:
Knowledge of gas industry terminology
Accounting experience

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.