Job Description

Job Description JOB TITLE: Property Management Specialist

DEPARTMENT: Real Estate
POSITION PURPOSE: The Department Specialist Property Management provides support to the Property Manager for designated division's real estate assets.
KEY ACCOUNTABILITIES:
* Review and research requests from landlords, Property Managers and/or outside parties for changes to the governing real estate documents which might affect the Company's rights or obligations with respect to building and common area operations and use restrictions. Provide clear, concise recommendations regarding such issues.
* Analyze common area maintenance (CAM), budgets and prepare recommendations for cost savings by comparing billed expenses to governing real estate agreements.
* Negotiate with billing parties to resolve disputes that arise from billing analysis. Prepare and present invoices to Property Manager for final payment approval.
* Coordinate maintenance projects with landlords and/or property managers.
* Perform monitoring and analysis of past CAM costs to facilitate accurate forecasting of future CAM costs by the Property Manager and division Finance Manager.
* Coordinate with Property Accounting and Legal Department personnel in the management of rental tenant accounts with respect to common area maintenance, timely collections, and lease administration. Make recommendations to escalate collection efforts to Property Manager on a case by case basis.
* Responsible for coordinating special projects assigned to the department such as seasonal sales in the common area, licensees such as espresso bars operating from Company stores, or other value-added programs desired by the Company.
* Prepare necessary internal forms to initiate accounting functions, review internally prepared CAM reconciliations for accuracy, and prepare yearly tenant budgets.
* Responsible for mail handling and tracking invoices and budgets.
Relevant Experience, Education, Certification, Knowledge, Skills and Abilities:
* High School graduate or higher and/or paralegal preferred
* 2 or more years of related experience required
* Possess skills and experience in working with legal real estate documents such as leases, common area maintenance agreements, operating covenants and the ability to negotiate contracts and deal effectively with governmental decrees
* Possess strong communication skills, both written and oral
* Possess ability to analyze, interpret, reconcile, and report financial data; Quantify results of department work
* Ability to work with and through others to achieve desired results
* Strong organizational skills to handle/prioritize heavy workload and accomplish tasks in a timely manner
* Strong PC skills (Word / Excel).
* Accounting skills
Physical Environment:
* Some travel may be required
* Most work is performed in a temperature-controlled office environment while sitting for long periods of time at desk or computer terminal.
* Incumbent may use keyboards, telephone, and other office equipment during normal workday
* Stooping, bending, twisting, and reaching may be required in completion of job duties

We foster an inclusive working environment where the different strengths and perspectives of each employee is both recognized and valued. We believe that building successful relationships with our customers and our communities is only possible through the diversity of our people. And a diverse workforce leads to better teamwork and creative thinking, as well as a mutual understanding and respect. We provide employment training, compensation, promotion and other conditions of employment without regard to race, color, religion, sexual orientation, gender identity, national origin, sex, age, disability, veteran status, medical condition, marital status, or any other legally protected status. We support a drug-free workplace- all applicants offered a position are required to pass a pre-employment drug test before they are hired.

AN EQUAL OPPORTUNITY EMPLOYER