Job Description

Job Description

Description
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Executive Assistant II - AdventHealth -Orlando

Top Reasons to work at AdventHealth Orlando

* Located on a lush tropical campus, our flagship hospital, 1,368-bed AdventHealth Orlando serves as the major tertiary facility for much of the Southeast, the Caribbean and South America
* AdventHealth Orlando houses one of the largest Emergency Departments and largest cardiac catheterization labs in the country
* We are already one of the busiest hospitals in the nation, providing service excellence to more than 32,000 inpatients and 125,000 outpatients each year

Work Hours/Shift: Executive Assistant II Monday - Friday 9am - 5:30pm (Working remotely with potential in the office)

You Will Be Responsible For:

Demonstrates, through behavior, AdventHealths core values of Integrity, Compassion, Balance, Excellence, Stewardship, and Teamwork

* Manages calendar for Leader(s), scheduling meetings and appointments, and coordinates travel arrangements including lodging, air/land, transportation, event registration, etc.
* Answers/screens incoming calls, taking messages and routing calls as appropriate. Retrieves voice messages as requested. Greets and assists visitors. Professionally represents Leader(s) and AdventHealth in all communications and as requested at meetings, events, etc. Communicates effectively and appropriately based on visitor needs and age level.
* Provides administrative and secretarial support including opening and disbursing Leaders incoming/outgoing mail; completing correspondence duties including composing and editing letters, memos and other correspondence; preparing expense reports, PAVs, and supply orders; preparing and updating presentations, spreadsheets, etc.; maintaining files and records, equipment, etc.
* Schedules and organizes meetings and events, both on- and off-site; orders provisions as appropriate, prepares agendas and takes/transcribes meeting minutes, distributing as appropriate.

Qualifications
What You Will Need:

Required:

* Two years minimum experience as an administrative or executive assistant, secretary, or other higher level administrative/office support role, OR
* Two years of related business or other administrative experience
* Excellent computer skills in word processing, spreadsheets, and databases, using programs such as Microsoft Outlook, Word, PowerPoint, Excel, Access, etc.
* AdventHealth Executive Secretary/Assistant clerical test

Preferred:

* Associate degree in secretarial science or business, and two years executive office/secretarial work experience
* Event planning/coordination experience
* Certified Administrative Professional (CAP)
* Basic accounting, legal and/or contract administration knowledge
* ADVENTHEALTH/AHS Support system

Job Summary:

Position level is based on reporting structure (see Reports To above, referenced below as Leader). Supports Leader(s) as direct executive assistant, with responsibilities including calendaring, travel arrangements, correspondence, and other administrative functions. Will professionally represent Leader as requested and in all associated responsibilities. Supports campus events such as Town hall meetings, recognition, engagement, holiday receptions, and others. Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all.

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.