Job Description

Job Description

Overview

Assist with a variety of duties to include Divisions job starts process, processing critical forms and posting of documents in a timely manner, compiling and updating reports, data entry, coordinating with Construction Managers, maintaining files, processing invoices, answering phones, etc. Position requires the ability to multi-task and drive results in a team atmosphere. Individual must be self-motivated, detail-oriented and possess a can-do positive attitude.

Responsibilities

* Help coordinate the Divisions starts process to include preparation of start packages and review for their accuracy
* Work closely with architects/engineers for multi-family foundations strip drawings and submit to DOC for review and approval.
* Maintain and post the Projected Start Report and Change Order Memo weekly to Lennar Associates via email and trade partners via BuildPro
* Prepare requests and obtain checks for proffers, re-inspection fees, trade permits as required by jurisdiction and other municipality fees including water and gas meters
* Request and track utilities at start of construction
* Upload and maintain documents for job start in BuildPro to include selection sheets, flooring selections, electrical diagrams, NSO information, etc.
* Process and post change order in BuildPro.
* Help maintain and revise BuildPro templates
* Obtain periodic production reports and information from JDE and Construction Managers in order to update and maintain Settlement, Safety, SWPPP and other Production Status Reports as required
* Assist in obtaining inspections and certificates of occupancy as needed for closing
* Create correspondence
* Create and maintain effective working relationship with trade partners and maintain accurate contact list of each.
* Distribute and collect Pre-Construction, Pre-Drywall, Quality Inspection and New Home Orientation forms to/from the construction team
* Coordinate reporting from and consistency of third-party QCI Trade Partner
* Order and distribute copies of plan sets and other construction documents for Construction Managers as requested/needed
* Track submission of Weekly NHC/CM meeting minutes
* Calculate and manage Construction Associate bonus report.
* Schedule and coordinate meetings, appointments, etc. for Construction department, as needed
* Serve as Coordinator of Division Safety Committee
* Upload Safety Incident Reports
* Maintain safety binders, weekly safety inspection reports and toolbox/SWPPP talk reports.
* Serve as a back-up to the Customer Care Coordinator, as needed
* Assist Construction Managers administratively, as needed
* Assist with special projects as assigned by the Director of Construction

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Qualifications

* Minimum High School Diploma or equivalent required
* College Degree preferred
* Valid Drivers License
* Minimum 2 years in construction industry preferred
* Technical construction project management experience preferred
* Strong organizational and process management skills
* Ability to prioritize and take initiative
* Must be able to read blue prints and site plans
* Must be detail-oriented team-player comfortable working in a fast-paced environment
* Advanced PC skills Microsoft Word, Excel, JD Edwards and Adobe Acrobat DC/Bluebeam
* Excellent follow-up, communication (written and verbal) and time management skills
* Able to professionally perform multiple tasks with simultaneous deadlines
* Possess strong work ethic, integrity and ability to work well under pressure