Job Description

Job Summary

This position will be responsible for providing support to Producers as well as Production Support in marketing, financing and equity placement of real estate transactions from start to finish.

Main Responsibilities

* Provide administrative and production support including typing correspondence (letters, memos, reports, etc.) using e-mail, blasts, scans, word documents etc.
* Schedule appointments, conference calls and set itineraries for Producer's external and internal meetings.
* Organize Producers' calendars, make travel arrangements and process expense reports.
* Coordinate client events and closing dinners.
* Procure client gifts and coordinate with Producers and Graphics Team.
* Assist Producer and Real Estate Analysts in the preparation of marketing materials for real estate deals, including request for proposals, fee agreements, confidentiality agreements, financing memorandums, financial comparisons, due diligence data, letters, memos, reports, etc.
* Prepare PowerPoint presentations by pulling data from other sources such as maps, charts, logos, pictures, tables, etc.
* Maintain internal Salesforce database; manage and update deal statuses, manage press releases, marketing lists, activity tracking, and send e-mail blasts.
* Take initiative to support Producers with high priority projects. Identify problems and alert team members. Respond to inquiries from clients and provide information as needed.
* Organize and file important deal-related correspondence.
* Coordinate graphic design with design team.
* May require some receptionist relief duties.
* Back up support to other Administrative Assistants as needed.
* Must be able to work overtime on short notice.
* Other duties as assigned.

Experience Required

* Minimum 3-5 years of related administrative, marketing, or communications experience.
* Excellent communication, organizational, grammatical, and time-management skills.
* Ability to prioritize, multitask, and meet tight deadlines.
* Ability to work in a fast-paced, team-oriented, environment.
* Demonstrate problem-solving, decision making, and analytical skills.
* Commercial Real Estate experience preferred.

Education

* Real Estate/Finance background is preferred.
* High School graduate required/college a plus.

Computer Skills

* Familiarity with Salesforce a plus.
* Intermediate working knowledge of Microsoft Office Suite (particularly Outlook, Word, Excel and Teams).
* Database experience a plus.
* WebEx experience a plus.

Environment

* Office work with computers, copiers, and scanners.

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Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at Accommodation.Reques@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.