Executive Assistant
Posted on: 16 Feb 2021
Concord, CA
Job Description
Job Description
The Executive Assistant is a key member of the Coldwell Banker Realty corporate staff and will provide direct support to the President, as well as playing a critical project management role for the local leadership. This position is integral in providing proactive support of initiatives and vision for success for all of Northern California. The Executive Assistant is the key contact for senior leadership and will help execute the needs centered around elevating services, communications, events, and visibility.
Job Duties:
* Act as a liaison and project coordinator for regional events throughout the year. This will require working closely with other applicable departments such as marketing, to ensure that all critical information is communicated to applicable stakeholders and timeframes are adhered to.
* Provide support for President of local operating company (LOC) through extensive calendar, contact and email management
* Manage and coordinate necessary engagement activities for President
* Build agendas, meeting minutes, follow up plans, etc. as needed while being a strong cross functional partner with departments such as facilities, marketing, finance, etc.
* Extensive report generation across multiple platforms on a weekly/monthly cadence as well as Ad Hoc
* Ownership in compiling needs for projects given, work through details, and provide solutions to get desired outcome
* Organize and submit all Travel and Entertainment expenses for President on a monthly basis
* Manage the accounts payable for a variety of regional vendors
* Support Regional Vice Presidents with onboarding of new Branch Managers by acting as a central point of contact with IT, HR, Operations and Communication departments to ensure a successful onboarding and training experience for new leaders.
* Provide editing assistance, drafting and/or direct execution of various company announcements such as new leadership messaging, event follow-up, etc.
* Providing impeccable customer service for our affiliated agent base throughout the LOC. This may involve company communications (writing and delivering), help resolving agent concerns, troubleshooting with operations team, etc.
Other Duties:
* Organize birthday and anniversary recognition each month
* Provide general business support for LOC leadership team
* Board of Realtor/MLS responsibilities
* Other duties as assigned by the LOC leadership
Qualifications:
* 2-5 years of high-level administrative or Executive Assistant experience
* Impeccable customer service skills required
* Positive and proactive approach to work
* Ability to manage multiple, complex request simultaneously, including prioritizing tasks and deadlines
* Attention to detail
* Very strong computer and social media competence with proficiency in Microsoft Office applications; ability to quickly learn company specific systems and business practices
* Focus on follow up to completion and creative problem-solving skills
* High level of integrity, confidentiality and professionalism required
* Excellent verbal and written communication skills required; ability to communicate with different audiences to convey message successfully
* Ability to multi-task, prioritize and be flexible with changing business needs in a team environment as well as manage deadlines and time constraints.
* High level of organization and time management required
* Client focused, delivery oriented, good team member, values honesty and integrity
* Works well independently
* Real Estate experience preferred; experience working in a project management support role is preferred
Work Environment:
* This job is eligible for a flex schedule with some in office and some time working from home.
LI-KD1
Realogy Holdings Corp.
Madison, New Jersey
Realogy is a global provider of real estate services with a singular mission: We serve agents. This strategy is aimed at growing the base of high-performing independent sales agents at our company-owned and franchisee brokerages, providing services to make them more productive and their businesses more profitable.
While you won’t see our name on For Sale signs, you will see those of our industry-leading brands: Better Homes and Gardens Real Estate, Century 21, Citi Habitats, Climb Real Estate, Coldwell Banker Real Estate, Corcoran, ERA Franchise Systems and Sotheby’s International Realty to name just a few. Our four business units work together to provide a full-service solution to meet the needs of agents and their homebuying clients, from the initial listing until the keys are turned over.
Realogy was recently designated a Great Place to Work® for the second consecutive year, recognizing the company’s commitment to providing meaningful work and an environment where employees can grow and succeed. Realogy has 16,600 offices and approximately 302,000 affiliated brokers and agents worldwide. We’re the leader in residential real estate sales, with $6.1 billion in revenue in 2018, nearly 1.4 million real estate transactions and approximately 16 percent of market share of the U.S. residential real estate market. We’re there to serve agents who help people find and buy houses, move, and finance their dream.
Powered by its network of over 92,000 affiliated sales professionals in 3,000 offices across 44 countries and territories, the Coldwell Banker® organization is a leading provider of full-service residential and commercial real estate brokerage services. The brand’s mission is to empower its people to leave their mark on the world of real estate. The Coldwell Banker brand prides itself on its history of expertise and honesty since its beginnings in 1906. The brand embraces four core values: home, awesomeness, ingenuity and excellence. Coldwell Banker Real Estate is committed to providing its network of sales professionals with the tools and insights needed to excel in today’s marketplace and is known for its bold leadership and dedication to driving the industry forward with big data and smart home expertise. Coldwell Banker Real Estate was the first real estate brand to harness the power of big data; the CBx Technology Suite uses predictive analytics and machine learning to analyze markets, target buyers and sellers and provide agents with a simple platform to create unique and effective marketing plans for each listing. The brand was named among the 2018 and 2019 Women’s Choice Award® Most Recommended brands for customer experience and overall quality. Blue is bold and the integrity and values of Coldwell Banker Real Estate give the Gen Blue® network an unbeatable edge. Coldwell Banker®, the Coldwell Banker logo, Gen Blue® and the Gen Blue Experience® are registered services marks owned by Coldwell Banker Real Estate LLC. Coldwell Banker Real Estate LLC fully supports the principles of the Fair Housing Act and the Equal Opportunity Act. Each office is independently owned and operated.
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IndustryReal Estate Services
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No. of Employees11,800+
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Website
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Jobs Posted585
