Job Description

Job Description:
Essential Job Functions

* Coordinates moderately complex administrative and/or clerical functions for a project team such as schedules, appointments, meeting and presentation materials. May perform word processing and related office duties.
* Handles moderately complex confidential material relevant to company/project operations. Coordinates incoming and outgoing project communications including phone calls, memos, e-mails, etc.
* Monitors and processes time and expense reports, project task sheets, client invoices, and other project team deliverables. May also coordinate the project deliverable repository.
* Applies knowledge of standard project management software tools to maintain current data in systems, generate necessary reports, and track expenses to the project budget.
* Performs moderately complex administrative functions related to entering information into databases, producing statistical reports, and researching information for presentations.
* Serves as a liaison between project personnel and the business unit(s) associated with the project.
* Understands and supports the project's goals, timelines, and critical success factors.
* Builds and maintains a solid working relationship with the client.
* Arranges and coordinates routine business travel and/or other travel-related arrangements as needed for project team personnel.

Basic Qualifications

* High school diploma or G.E.D.
* Four or more years of administrative assistant experience
* Experience working with project practices and procedures following standard methodology
* Experience working with client background, project goals, and critical success factors

Other Qualifications

* Good communication skills
* Good office equipment skills such as faxing and photocopying
* Good personal computer and project management software skills
* Good organizational skills to balance work and prioritize tasks
* Ability to work in a team environment with multiple members
* Ability to keep sensitive and confidential material private
* Ability to build a positive working relationship with the client and project a professional image
* Willingness to travel

Work Environment

* Office environment
* May require evening or weekend work