Administrative Coordinator - Part Time
Posted on: 18 Jan 2021
Houston, TX
Job Description
The University of Texas MD Anderson Cancer Center in Houston is one of the world's most respected centers focused on cancer patient care, research, education and prevention. It was named the nation's No. 1 hospital for cancer care in U.S. News & World Reports 2018 rankings. It is one of the nation's original three comprehensive cancer centers designated by the National Cancer Institute.
The primary or major purpose of this part-time position is responsibility for invoicing, billing, collection, and financial functions of the IROC Houston QA Program and the Phantom Laboratory Services or MPL. Also to monitor and track the billing and payment status of the IROC Houston QA Center invoices and MPL invoices.
JOB SPECIFIC COMPETENCIES
Management of Phantom Laboratory or MPL Services
Sets up invoicing, billing and collection modules for new MPL customers and verifies existing customer payment status in the Working Point financial system. Customers are continually changing requiring constant monitoring of their invoicing and payment status.
Processes all new MPL phantom orders and audit service orders received in a timely manner to expedite the for fee service.
Periodically updates all quote information to reconcile with actual services provided.
Continually monitors MPL audit services and phantom shipments to know the status of the completion of an audit.
Updates write-off and payment collections file when work is completed.
Updates all financial and billing information in Working Point System on bimonthly basis.
Performs a reconciliation of the MPL accounts to provide a monthly financial report to the MPL directors.
Tracking and Monitoring of IROC Houston QA Center Invoices
Maintains an existing system - automatic annual fee - to electronically track the billing and payment status of all IROC Houston invoices on an annual basis. Quarterly monitoring is required.
Makes requests to void or cancel invoices of institutions that close or become inactive.
Reconciles duplication of GRN invoice numbers and customer ID numbers for a fixed number of pre-established invoices.
Resolves any and all issues surrounding the annual invoice payments.
Makes requests for new GRN numbers for institutions that start participating in our QA program after the initial fiscal year invoices are sent out.
Sends out annual IROC invoices and reminder notifications on a quarterly basis.
Updates institutional billing information.
Other duties as assigned
WORKING CONDITIONS
Frequency
Sedentary Environment
Traveling
Frequent 34-66%
Seldom 3-10%
PHYSICAL DEMANDS
Frequency
Weight
Sitting
Standing
Walking
Reaching
Keyboarding
Frequent 34-66%
Occasionally 11-33%
Occasionally 11-33%
Rarely1-2%
Frequent 34-66%
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COGNITIVE DEMANDS
Analytical Ability
Attention to detail
Comprehending
Critical Thinking
Giving and Receiving Constructive Feedback
Interpersonal Skills
Oral Communication
Problem Solving
Written Communication
Reading Skills/Comprehension
Education
Required: High school diploma or equivalent.
Experience
Required: Nine years business/management experience to include two years in a health care environment or related field. May substitute education for relevant experience on a one to one basis.
Preferred:Previous experience working in radiation oncology strongly preferred.
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
Additional Information
* Requisition ID: 137305
* Employment Status: Part-Time Not Benefits Eligible
* Employee Status: Regular
* FLSA: non-exempt, eligible for overtime, and is subject to the provisions of the Fair Labor Standards Act (FLSA)
* Work Week: Days
* Fund Type: Soft
* Pivotal Position: No
* Minimum Salary: US Dollar (USD) 44,800
* Midpoint Salary: US Dollar (USD) 57,400
* Maximum Salary : US Dollar (USD) 70,000
* Science Jobs: No
MD Anderson
Houston, TX
The University of Texas MD Anderson Cancer Center is one of the world’s most respected centers devoted exclusively to cancer patient care, research, education and prevention.
Mission
The mission of The University of Texas MD Anderson Cancer Center is to eliminate cancer in Texas, the nation, and the world through outstanding programs that integrate patient care, research and prevention, and through education for undergraduate and graduate students, trainees, professionals, employees and the public.
Vision
We shall be the premier cancer center in the world, based on the excellence of our people, our research-driven patient care and our science. We are Making Cancer History.
Core Values
Caring: By our words and actions, we create a caring environment for everyone.
We are sensitive to the concerns of our patients and our co-workers.
We are respectful and courteous to each other at all times.
We promote and reward teamwork and inclusiveness.
Integrity: We work together to merit the trust of our colleagues and those we serve.
We hold ourselves, and each other, accountable for practicing our values.
We communicate frequently, honestly and openly.
By our actions, we create an environment of trust.
Discovery: We embrace creativity and seek new knowledge.
We help each other to identify and solve problems.
We seek personal growth and enable others to do so.
We encourage learning, creativity and new ideas.
MD Anderson employs nearly 20,000 people, including more than 1,600 faculty members. With faculty and staff working in more than 25 buildings in Houston and Central Texas, MD Anderson is one of the largest cancer centers in the world.
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IndustryHealthcare
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No. of Employees20,000
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Website
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Jobs Posted1721
