Job Description

Job Description
Regional Administrative Assistant

The Administrative Assistant is responsible for providing administrative support to the Regional Director. The position requires continual attention to detail, understanding priorities, meeting deadlines, and the ability to juggle multiple competing tasks and demands. This work also requires flexibility and coordination with other team members to accomplish overall team goals. This position is a member Division Team & Administration Team, which includes colleagues from various departments.

RESPONSIBILITIES: Provide administrative support to the Regional Director, as well as general office administrative support to include:

Assist with the daily schedules of RD, Support partners & administration; keeping appointments and meetings on time or changing schedules when necessary and ensuring they are prepared in advance of each meeting.
Support the recruitment process including scheduling and coordinating interviews, making travel arrangements for candidates.
Use Microsoft Word and PowerPoint to develop and revise documents, apply templates to existing documents, and format materials to align them with branding standards.
Use Microsoft Excel to create and update simple spreadsheets, charts, and graphs
Use Microsoft Visio to create and update organization charts
Compose routine letters, emails and memoranda ensuring accuracy and professionalism
Prepare and process expense reports
Prepare and populate various Regional reports monthly with the ability to identify trends in the data, and distribute to partners. Establish and/or maintain filing system.
Develop and/or maintain databases/spreadsheets for the Division.
Manage external/internal contacts for teams proactively, understanding who they are and keep track of periodic communication
Assist in gathering documentation in response to inquiries
Enhance organization and department effectiveness and efficiencies through means of identifying and owning steps to improve processes.
Participate collaboratively in cross-functional teams and projects to develop, implement, and maintain organizational processes, tools, and documentation, as assigned
Plan and coordinate on-site and off-site meetings including:
Assist with preparing agendas and meeting materials, including assembling research/background information, developing content and distributing information to members of the meeting in advance
Make room, facility and meal/catering arrangements, coordinate activities and vendors during the meeting, and ensure all logistical aspects of the meeting run smoothly
Arrange travel as needed
Other duties to include:
Provide back-up to other Administrative staff as necessary
Other projects and duties as assigned

Required Qualifications
5+ years in an Administrative Assistant role supporting a team of people
Strong working knowledge of PowerPoint, Word, Excel and Outlook; an openness to using new technologies; prefer experience with SharePoint, Concur, Egencia and HRIS
Excellent writing and proofreading skills
Ability to both prioritize tasks and handle multiple tasks simultaneously
Sound judgment and decision making skills
Interest in and ability to continuously improve processes
Ability to handle sensitive and confidential information with integrity

Preferred Qualifications
Ability to interface well with internal and external business associates in a highly professional manner and to maintain the highest level of confidentiality in both internal and external relationships

Excellent interpersonal skills and ability to collaborate effectively with other team members and administrative staff

Education
High School degree or equivalent required; Associates or Bachelors degree preferred

Business Overview
At CVS Health, we are joined in a common purpose: helping people on their path to better health. We are working to transform health care through innovations that make quality care more accessible, easier to use, less expensive and patient-focused. Working together and organizing around the individual, we are pioneering a new approach to total health that puts people at the heart.

We strive to promote and sustain a culture of diversity, inclusion and belonging every day. CVS Health is an equal opportunity and affirmative action employer. We do not discriminate in recruiting, hiring or promotion based on race, ethnicity, sex/gender, sexual orientation, gender identity or expression, age, disability or protected veteran status or on any other basis or characteristic prohibited by applicable federal, state, or local law. We proudly support and encourage people with military experience (active, veterans, reservists and National Guard) as well as military spouses to apply for CVS Health job opportunities.