Job Description

Job Description

We are PepsiCo Sales. We are game changers, mountain movers and history makers. We are a diverse group, spread among 200 countries and united by a shared set of values and goals. Thats why we Perform with Purpose. Together, we blaze new trails, succeed, celebrate and never settle for second best. At PepsiCo, were committed to performing well as individuals and in teams, to strengthen the company as a whole. Are you hungry to be a part of the Worlds largest portfolio of billion-dollar food and beverage brands? Then now is the time to explore the opportunities of PepsiCo.
Frito Lay is PepsiCos snack manufacturing, sales and distribution operating unit. They have the worlds largest portfolio of billion-dollar foods and are specifically responsible for the growth of some of Americas favorite snack foods, including FRITOS, LAYS, DORITOS, CHEETOS, AND TOSTITOS.
Frito-Lay is looking for an Administrative Assistant.
The successful candidate will have highly developed interpersonal and communication skills. The Assistant must be capable of taking a task with minimal instructions and exceeding expectations, with strong follow up skills and a detail orientation. The successful candidate will be flexible and adaptable to a fast-paced environment and changing priorities.
Job Responsibilities:
Template, service changes, end-date customers, Masterfile customer updates, etc.
Superscheduler / Salesforce (hourly) maintenance of schedule & updated mileage form
Weekly sales reports (Stales, IMS Reports, as ZSL need) & Weekly Sales Call-Ins (combine DSL inputs per region/zone requirements)
Organize and manage budget for Zone events - Take point on event planning and budget management
Meeting Prep & Slides Sales and IMO (for no IMO Admin locations only) Zone Meetings, D&I Events, etc.
Safety tracking, training, checklist, folders for incidents, OSHA requirements and forms (300A, etc), Safety Audit, Safety Committee Meetings, DOT / timecard mailing to DOT coordinator
Route bids / re-engineering support binder maintenance
Maintain all personnel files & safety files
Maintain progressive discipline for Zone (coordinate with HRZA for attendance tracking)
T&E submissions & A/P (myBuy/POs): P-Card, Supply Orders for Zone, Drug Screens, DOT Physicals, Maintenance Repairs, Vendor Coordination, PPE ordering and distribution
Facility Management - RSR Mailbox Updates, Communication Board Updates, Compliance Posters (State & Federal)
Equipment Management - Handhelds, iPhone setup, distribution, returns/repairs (communicate phone number updates to HRZA), DSL computer / iPad ordering & repair
Rewards & Recognition Prizes, meals, manage/publish frontline birthdays & anniversaries, local recognition programs, etc.)
Uniform allowance updates (as applicable)
Coordinate execution of Flu Clinic, Wellness Fairs, etc.
Mail Management & Shipping (includes daily reports, coupon distribution & shipping to bins, XPC Print and Distribute)
Fuel card requests/cancellations
Staffing - New Employee Setup/Orientation
Answers questions and provides front-line support to various cross-functional teams and employees
Support team in the analysis, coordination and execution of various programs, organize and produce computer-based presentations.
Independently resolves telephone inquiries from customers or escalates issues to management.
Must be able to meet deadlines for various information that is needed from several sources.
This position is key for the front-line employees needing assistance.

Qualifications/Requirements

Candidates must have 2 years previous Administrative Assistant work preferably in a sales environment
High level of proficiency in Microsoft Office applications, including advanced knowledge of Excel, PowerPoint & Word
Strong communication skills both written and verbal
Basic to intermediate math skills to calculate sales data and create reports
Ability to prioritize and handle multiple tasks and be detailed oriented in a fast-paced environment
Ability to work independently, while possessing the flexibility to assist others
Some overtime, as needed

Relocation Eligible: Not Eligible for Relocation
Job Type: Regular