Job Description

Company Description
Vistar is the nations leading provider of candy, snacks, beverages, and other convenience and frozen foods. For more than four decades, Vistar has served customers spanning vending and coffee service distributors, theaters, big box retail stores, concessions, and the hospitality industry. Vistar operates more than 20 distribution centers and 11 Merchants Marts throughout the country. Job Description Eby-Brown, a Performance Food Group Company, has been delivering solutions to customers daily for more than 125 years. As a leading wholesale distributor to the convenience industry, we partner with our customers providing dedicated resources that become a part of their team. At Eby-Brown we are a close-knit family of problem solvers and leaders. Eby employees are unmistakably focused on providing our customers with superior service at competitive prices to build exceptional relationships. We all accept individual responsibility to fulfill our customers needs to the best of our abilities. It takes exceptional people to build exceptional relationships.

The Corporate Accounts Payable Representative position will perform the following duties:

Mailroom, Imaging & Indexing

* Picks up mail at local post office

* Sorts mail by Operating Company and invoice type using post office box number, invoice attributes, purchase order number, and ship-to locations

* Opens mail and distinguish between the different types of documents received in the mail (i.e. invoice, acknowledgements, sales orders, statements, etc.) and route according to guidelines

* Sorts and distributes non AP-related mail as defined per guidelines

* Prepares vendor invoices for imaging including preparing batch sheets

* Scans invoices into document imaging system, ImageNow

* Performs quality check on invoice image and re-scan if needed

* Archives and purges hard copies of invoices for a defined period of time

* Enters (index) key data fields (e.g. invoice number, invoice date, invoice amount, purchase order number, etc.) from an image of the vendor invoices into ImageNow

* Enters data field accordingly to pre-defined guidelines (e.g. no leading zeros, no dashes, etc)

* Identifies correctly duplicate invoices and handled per instructions

* Verifies work for accuracy and completeness

* Routes invoices to workflow queues based on purchase order validation status
Invoice Entry

* Identifies invoices interfaced into SAP that have discrepancies (blocked invoices)

* Identifies indexing keying errors and correct per instructions

* Using invoice image in ImageNow and purchase order detail in SAP, identifies discrepancies by line item

* Enters line item information (e.g. quantity and price) relating to the discrepancies
Issue Resolution

* Identifies problematic invoices and take the necessary steps to resolve

* Monitors workflow queues and route invoices for resolution

* Interfaces with the vendors and internal customers to research and resolve problems

* Escalates issues as appropriate
Specialized Areas
Disbursement / payment processing
o Processes check payment runs per established schedules
o Processes emergency checks as required
o Processes special check payment runs
o Prints checks on-site and prepare for mailing

* Vendor Statement review and analysis
o Reviews vendor statements for aged items
o Reconciles vendor statements to deliveries
o Ensures that a vendor statement review is performed per a defined schedule
o Coordinates analysis findings with issue resolution team

* GR/IR (Goods Received/Invoice Received) Maintenance
o Analyzes GR/IR report and determine variance category (price or quantity)
o Performs maintenance in SAP to clear items from the GR/IR report
o Communicates with field finance the financial impact of GR/IR clearing
o Researchs aged items

* Non-Inventory Invoice Processing
o Processes non-inventory invoices
o Assists with GL coding
o Ensures that proper approvals are obtained

Required Qualifications High School Diploma or Equivalent Address Line 2 Ste 300N EEO Statement Performance Food Group and/or its subsidiaries (individually or collectively, the Company) provides equal employment opportunity (EEO) to all applicants and employees, regardless of race, color, national origin, sex, marital status, pregnancy, sexual orientation, gender identity, religion, age, disability, genetic information, veteran status, and any other characteristic protected by applicable local, state and federal laws and regulations. Please click on the following links to review: (1) our EEO Policy; (2) the EEO is the Law poster and supplement; and (3) the Pay Transparency Policy Statement.