Job Description

Business Overview:

The ITO Tax Operations Group is responsible for establishing operational procedures and controls to comply with IRS regulations regarding US information reporting (i.e. 1099 and 1042S reporting). Tax Operations is responsible for maintaining tax documentation (i.e. W-8's and W-9's), withholding and remitting taxes to the IRS, and generating 1099 and 1042s reporting to clients and the IRS. The group collaborates with US Corporate Tax to assess the impact of new tax legislation and requirements, and engages with cross-functional resources to develop plans to respond and/or comply with new regulations. To the extent a new business process is required, Tax Operations develops business requirements and ensures local IT and operational procedures are enhanced to support new regulations. In addition, Tax Operations supports cost basis, transfer reporting and corporate action events by managing client data in the GENEVA portfolio accounting system.

Candidate Success Factors:

Candidates are measured on the following four performance drivers, which will dictate how individual impact is considered on the Americas platform:

Results and Impact

Able to influence peers and team.
Demonstrates good judgement when making decisions of high complexity and impact.
Exercise appropriate autonomy in the execution and delivery of work. 
Responsible for driving outcomes, which have meaningful effect on team or department.

Leadership and Collaboration:

Creates trust with colleagues.
Acts in leadership capacity for projects, processes, or programs.

Client, Customer and Stakeholder Focus: 

Able to build relationships with a mix of colleagues and clients.
Interacts regularly with management and department leaders.
Demonstrates the ability to influence stakeholders at the team level. 

Compliance Culture and Conduct: 

Takes full responsibility for personal actions and demonstrates courage in facing problems and conflicts.
Perceived as a person of high moral character; upholds corporate values and displays high ethical standards.

Responsibilities: 

Management and supervision of processes and tasks managed by the staff of the 2S US Custody tax divisions based in Chesterbrook, PA and Lisbon, Portugal
Serve as initial point of contact for 2S US Custody client and relationship RM driven escalations
Analysis of written tax policy and procedures, and management of procedural changes due to the result of operational enhancements or regulatory requirements
Daily/Weekly/Quarterly/Annual validation of proper management of teamwide BAU processes, as well as related controls (as per related control frequency)
Lead 2S US Custody tax operations with all client related RFP associated with the platforms pending prospective clients, as well as participate in calls with current 2S US Custody clients and relationship managers
Outline clearly defined and articulated testing plan for year-end reporting, and maintenance of 2S US Custody tax season runbook/planner
Management of monthly tax reporting simulations, as well as delegation and validation of fufillment of all year end production exception reports (thru internal sources, or exception reports provided by third party tax vendors)
Review, validation, and approvals associated with weekly remittance to the IRS (Total tax remitted to the IRS in 2025 for the BSO/2S US Custody platform - $850MM USD)
Coordinate with Business on problem resolution issues regarding cost basis, taxability withholding and reporting
Weekly reporting regarding KPIs, incidents, and developmemt to NRA 2S US Custody BSO senior management and Head of ITO Tax Operations
Mentor & coach junior staff in both Chesterbrook and LIsbon, focusing on the development and growth of direct and indirect reports
Supporting cross training initiatives by training employees within the broader ITO Tax Operations team
Coordinate with primary third party external tax vendor, Broadridge TMS, to ensure data integrity for all related workflows with the objective of accurate/timely reporting with respect to statutory IRS production deadlines
Confirm accurate tax treatment of corporate action events utilizing third party vendor resources (CCH) assessing the material impact for cost basis tracking and reporting 
Daily management of cost basis application for all corporate action events based on tax treatment, and maintain internal database of Corporate Actions events
Supervise and assist with transfer reporting process with brokers and Agents via CBRS or paper statements (sending and receiving)
Identify process enhancements and systems deficiencies
Support 1099 and 1042-S tax form validation for the annual production check out process
As required, assist with new client tax form validations (W9s and Series W8) using MD3 tax form validation application
Contribution towards departmental obligations to adhere to strict regulatory and compliance requirements, per IRS and BNP Paribas policy.
Support of IRS, as well as both internal & additional external audits
Assist ITO Tax Operations management and Control Tower with research associated with any IRS 972-CG penalty notices or other related IRS correspondence associated with 1099 and 1042-S reporting issued by ITO Tax Operations
Participate in broader BNP Paribas ITO Tax Operations RFPs reviewing serices and products offered by third party vendors

Minimum Required Qualifications:

Bachelor’s degree in Accounting, Finance, Business or similar.  
10 years tax information reporting, withholding and tax document management experience  
Strong knowledge and comprehension of Internal Revenue Codes Chapter 3, Chapter 4, and Chapter 61

Understanding and expert knowledge of IRS Forms W9 and W8 as well as their associated requirements;Forms 1099 series, 1042-S; Forms 945 and 1042

Knowledge of settlement systems/products used by BNPP, such as BPS, TMS (Tax Managed Services) and TDS (Tax Data Solutions), BANCs, or similar settlement and reporting systems

Highly ethical and control oriented mindset with strict adherence to organization and regulatory deadlines
Strong team and leadership skills
Innovative and adept at assessing opportunities for process improvements
Excellent knowledge and understanding of tax accounting rules and regulations
Strong communication, multi-tasking, analytical, and organizational skills
Solutions-oriented thinker who is able to generate creative ideas
Effective analytical, organizational, and problem-solving skills
Strong verbal and written communication skills 
Strong validation skills for reviewing large data sets to identify data integrity issues and patterns

Preferred Qualifications: 

Experience and familiarity with global markets & non-US market tax reclaim services

Experience validating client tax docs (Forms W-8 series, Forms W-9) using MD3, and updating back office static data and referential data systems

Experience in the development and deployment of reporting systems / tools 

Understanding of system requirements and capabilities to ensure appropriate controls and processes
Proven track record of contributing to team oriented tasks and strategies, with the ability to identify client driven enhancements 
Advanced Microsoft Excel and Access experience and skills
Ability to perform multiple tasks and meet established deadlines in a fast pace work environment with minimal supervision.

FINRA Registrations Required:

Not Applicable 

CFTC Swap Dealer Associated Person (if yes, NFA Swaps Proficiency Program is required): 

Not Applicable 

SEC Security-Based Swap Dealer Associated Person:

Not Applicable 

While the description above describes our ideal candidate, we encourage applicants to apply even if they do not fully meet the complete list of qualifications noted.

The expected starting salary range for this position is between $140,000 to $240,000 annually. The actual salary may vary based upon several factors including, but not limited to, relevant skills/experience, time in role, base salary of internal peers, prior performance, business line, and geographic/office location.

In addition, our comprehensive benefits package aims to support our employees in various aspects of their lives. From healthcare and wellness programs to retirement plans and childcare services, we prioritize the well-being and growth of our employees. Our benefits include medical, dental and vision coverage, a 401(k) Savings Plan, backup childcare, life, accident and disability insurance, mental health support and paid time off. Additional details about our benefits offerings, inclusive of eligibility for a discretionary bonus, will be provided during the hiring process.