Job Description

Summary

The Legal and Regulatory Manager is responsible for overseeing complex regulatory, tax, and reporting obligations across Banking Operations. This role ensures compliance with federal and state regulatory requirements related to tax withholding and reporting, customer documentation (W8/W9), escheatment (unclaimed property), and Currency Transaction Reporting. The manager serves as a key control owner, partnering with Compliance, Control, Risk and Operations partners to mitigate risk, ensure accurate processing, and support internal and external reviews.

Working Model: Hybrid

We have a balanced hybrid working model to ensure you get the flexibility you need, and the successful candidate will spend their time between working in the office and working from home.

Key Responsibilities

Oversee W?8 and W?9 certification and recertification processes, ensuring proper documentation, validation, and curing of missing or incorrect forms
Manage withholding tax compliance for U.S. and non?U.S. account holders, including backup withholding and NRA/FATCA withholding, and ensure correct tax rate application
Lead preparation, review, and filing of IRS Forms 945 and 945?A, including reconciliation of withholding liabilities, deposits, and IRS transcripts
Oversee preparation and filing of IRS Form 1042 and Forms 1042?S, including data validation, reconciliation of withholding and income reporting, and coordination of extensions when necessary
Ensure accurate IRA tax maintenance, including withholding, reporting, and coordination with Forms 1099?R and related retirement account reporting processes
Review and approve tax reconciliations, working papers, and supporting documentation; ensure compliance with internal document retention and audit standards
Monitor IRS correspondence, notices, and transcript discrepancies; lead investigation and resolution efforts in partnership with Operations and Legal
Ensure Escheatment (unclaimed property) reporting is done accurately and timely according to various state requirements
Ensure Currency Transaction Reporting (CTRs) are filed timely and accurately
Support internal and external audits, regulatory exams, and risk assessments related to withholding and information reporting
Provide subject?matter expertise and guidance to operations teams on tax documentation, withholding rules, and change?in?circumstance events
Oversee general ledger activity and reconciliation
Identify process improvement opportunities and implement controls to enhance accuracy, efficiency, and regulatory compliance

Required Experience

Bachelor’s degree in Accounting, Finance, Tax, or Business related field
7+ years of experience in tax compliance, withholding regulatory reporting, or information reporting, preferably within banking or financial services operations
Hands?on experience with W?8 and W?9 documentation, backup withholding, NRA withholding, and FATCA concepts
Experience preparing or reviewing Forms 945, 945?A, 1042, and 1042?S
Strong knowledge of IRA?related tax reporting and withholding (e.g., distributions, reporting coordination)
Ability to manage IRS inquiries and transcript reconciliations
Familiarity with Bank Secrecy Act requriements
Advanced analytical and reconciliation skills with strong attention to detail
Excellent written and verbal communication skills
Ability to explain complex tax concepts to non?tax partners and create partnerships with key NT stakeholders

Preferred Experience

Familiarity with IRS Publications 515 and 1187 and electronic filing requirements
Experience leading or mentoring tax analysts or SMEs
1LOD Control Functions
Strong Excel skills and experience working with large data sets and tax workbooks
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