Job Description

Business Overview:

In the United States, BNP Paribas has built a strong and diversified presence to support its client base. We continue to grow and strengthen our commitment to the US market through our Corporate & Institutional Banking(Opens in a new tab) activities. We are one of a few non-US banks to offer a full value chain for our clients, from trading to financing, and clearing and custody in the US with the international footprint and capacity to deliver both globally and locally. Leveraging the strength of our European roots, our network can support clients in virtually every region of the world, enabling more connectivity and efficiency wherever our clients conduct business. We take pride in our expertise and our ability to adapt while constantly looking ahead to create a more sustainable world.

This role is based in New York (787 7th Ave); expectation will be that the incumbent works out of the NY office 3 days per week and the Jersey City office 1 day per week, subject to change based on COO calendar.

Candidate Success Factors:

Candidates are measured on the following four performance drivers, which will dictate how individual impact is considered on the Americas platform:

Results and Impact

Able to influence peers and team.
Demonstrates good judgement when making decisions of high complexity and impact.
Exercise appropriate autonomy in the execution and delivery of work. 
Responsible for driving outcomes, which have meaningful effect on team or department.

Leadership and Collaboration:

Creates trust with colleagues.
Acts in leadership capacity for projects, processes, or programs.

Client, Customer and Stakeholder Focus: 

Able to build relationships with a mix of colleagues and clients.
Interacts regularly with management and department leaders.
Demonstrates the ability to influence stakeholders at the team level. 

Compliance Culture and Conduct: 

Takes full responsibility for personal actions and demonstrates courage in facing problems and conflicts.
Perceived as a person of high moral character; upholds corporate values and displays high ethical standards.

Responsibilities: 

Provide high-level administrative support for the COO and serve as the gatekeeper for internal and   external stakeholders
Provide administrative support for the Head of Enterprise Services
Partner with the COO’s Chief of Staff
Heavy calendar management – complex agenda and setting of meetings across all time zones
Schedule and track meetings and support, including weekly Exco, recurring and ad hoc meetings and Board and Regulatory meetings
Domestic and international travel arrangements; expense claims, expedited travel services
Coordinate webcasts, video and tele-conferences as needed
Preparation and coordination of departmental meetings and Town Halls
Plan and coordinate all logistics for internal/external events such as, townhalls, teambuilding events, staff events on-site and off-site, internal workshop learning programs, external client meetings and all other ad-hoc event requirements
Arrange room bookings and catering for meetings
Managing agenda and logistics for visitors 
Management of incoming and outgoing communications 
Modification and distribution of reports, invoices and contracts; ensuring approvals and signatures are secured in a timely manner
Completion of any reasonable projects or tasks, as requested by COO

Minimum Required Qualifications:

Education and Experience

Bachelor’s degree or higher, with a strong understanding of principles and processes for providing customer and executive support services. 5-10 yrs of proven experience as an Executive Assistant, supporting Department Heads or C-level executives

Administrative Skills

Executive level calendar management, meeting management, time management, strategic planning of tasks, complex travel management, expense processing, communication management, and event planning

Exceptional communication and interpersonal skills

A good candidate will be an active listener and clear communicator, both verbally and in writing. They must communicate pro-actively, anticipating the needs of their managers and escalating issues as necessary – utilizing tact and strict confidentiality. Be an excellent team player

Excellent organizational skills

Must have the ability to multitask and prioritize work based on potential impact. An excellent candidate is detail-oriented, flexible and enjoys the administrative challenges of supporting executive level employees.
Demonstrate an in-depth understanding of office and administrative management(Opens in a new tab) procedures and departmental and legal policies.

Technical Skills

Extremely competent in Word, PowerPoint and Excel, and Microsoft Outlook
Exhibit initiative and resourcefulness to get tasks done quickly and efficiently with a high degree of professionalism 

Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people and programs.
Knowledge of principles and processes for providing customer and personal services.

Preferred Qualifications: 

Financial industry experience preferred

FINRA Registrations Required:

Not Applicable 

CFTC Swap Dealer Associated Person (if yes, NFA Swaps Proficiency Program is required): 

Not Applicable 

SEC Security-Based Swap Dealer Associated Person:

Not Applicable 

While the description above describes our ideal candidate, we encourage applicants to apply even if they do not fully meet the complete list of qualifications noted.

The expected starting salary range for this position is between $120k to $150k annually. The actual salary may vary based upon several factors including, but not limited to, relevant skills/experience, time in role, base salary of internal peers, prior performance, business line, and geographic/office location.

In addition, our comprehensive benefits package aims to support our employees in various aspects of their lives. From healthcare and wellness programs to retirement plans and childcare services, we prioritize the well-being and growth of our employees. Our benefits include medical, dental and vision coverage, a 401(k) Savings Plan, backup childcare, life, accident and disability insurance, mental health support and paid time off. Additional details about our benefits offerings, inclusive of eligibility for a discretionary bonus, will be provided during the hiring process.