Job Description

Who We Are

We are one of the world’s largest independent exploration and production companies, based on proved reserves and production of liquids and natural gas. With operations and activities in 13 countries, we explore for, develop, and produce crude oil and natural gas globally. We are challenged with an important job to safely find and deliver energy to the world. Our employees are critical to our success, and with them we power civilization.

We’re grounded by our SPIRIT Values – safety, people, integrity, responsibility, innovation, and teamwork. These values position us to deliver strong performance in a dynamic business – but not at all costs. We believe it’s not just what we do – it’s how we do it – that sets us apart.

We strive to make a significant difference in the communities where we live and operate. We create an inclusive environment that values all voices and opinions. Together, the different backgrounds, experiences, ideas, and perspectives of our employees drive our success.

Job Summary

Description

If you are selected as the Administrative Assistant, you will report to the Sustainable Development (SD) Vice President. The successful candidate will also support the Climate Risk Managing Director and the Sustainable Development Managing Director and their organizations as needed. The candidate will perform the highest level of administrative duties, working independently and proactively on numerous complex administrative tasks, exercising utmost discretion and independent judgment on a consistent basis.

The preferred candidate will have a demonstrated interest and experience in sustainability topics. The team values innovative thinking and is seeking a self-starter that is able to manage multiple priorities. The Assistant should have strong written and communication skills, with a keen attention for detail.

Job Description

Responsibilities may include:

Coordinating all office and administrative support duties including travel coordination, calendar management, expense reporting, coordinating internal and external meetings, key event tracking and support, meeting preparation and other corporate administrative needs
Managing SAP interface including CATS timekeeping, invoice processing and coding
Handling documents and records for the SD organization
Maintaining internal SD website (SharePoint)
Coordinating and organizing (pre-reads, presentations, actions/minutes) internal meetings and engagement including: SD Leadership Team quarterly meetings; Environment and SD Steering Committee monthly meetings; Issue Working Group monthly meetings; Global and Regional SD workshops annually; Supplier Sustainability Forum and Awards annually; SD team meetings weekly (including weekly and monthly reports)
Coordinating and supporting external meetings and engagement, including: Financial sector meetings, forums, workshops and collaborations; Trade association meetings (e.g. Ipieca, API, AXPC)
Supporting key SD team activities including: Signpost inputs to Chief Economist transition scenarios; Tracking of ESG Trends Assessments in central repository; Annual sustainability reporting and assurance; Delivery and management of Corporate SD Learning Series

Basic/Required:

Must be legally authorized to work in the United States on a full-time basis for anyone other than current employer
7+ years in administrative support positions reporting to senior management
Advanced level of proficiency in MS Office Suite, including Word, Excel, PowerPoint, Outlook and SAP

Preferred:

Advanced written and verbal communication skills
Experience handling confidential information with the utmost discretion
Internal and external networking, at all levels in the organization
Builds/maintains effective working relationships
Demonstrates professional manner and ability to influence in dealings with others
Strong process and system orientation; promotes group effectiveness
Discretion in working with highly confidential matters and material
Planning, organizing and time management
Initiative and problem solving
Ability to work under pressure within tight timelines, with limited direction
Anticipates barriers and provides alternative solutions
Sound judgment and high sense of accountability
Takes ownership of actions and follows through on commitments by holding others accountable and standing up for what is right
Delivers positive results through realistic planning to accomplish goals
Builds effective solutions based on available information and makes timely decisions that are safe and ethical