Job Description

Job Overview

The Personal and Executive Assistant will assist Insticator’s CEO by carrying out critical duties including scheduling appointments, arranging travel, and various other items to assist the CEO in his personal life to ensure he can focus on the business. The right candidate is driven by the desire to help others and to maintain organization.  This person will also help with business tasks that are needed, everything from taking notes, to attending webinars, reaching out to clients, and communicating with internal Insticator stakeholders and with the Insticator Leadership team.  What's most important is a can-do attitude, attention to detail, flexibility, and a willingness to learn and grow.

Challenges and Opportunities for the position

The Personal and Executive Assistant will work with the CEO on a variety of tasks related to the company, his personal life and communication.

Responsibilities and Duties.

A can do attitude, no task is too small or too big

Everything listed below and much more than that
Manage CEO calendar, appointments, and travel
Perform research for personal and business needs
Work with his Chief of Staff to appropriately parallel his personal and business life
Project management work
Handle any personal tasks for CEO
Communicate to other internal and external stakeholders on an ongoing basis

Qualifications.

Professional competencies

5+ years of experience in an executive, project management, personal assistant-type role, or chief of staff type of role

Happy to take on HR, Event planning, CRM clean up or whatever tasks that are needed from the CEO
Must be willing to travel and work on site with CEO
Must be able to work full-time during EST working hours with some evenings and weekends for urgent matters
Very well organized and very detail oriented
Able to learn new technologies very rapidly

Familiarity with tools like GSuite, Calendly, Slack are critical from day 1

Must be proactive in voicing concerns and recommendations to CEO and other stakeholders
Feels comfortable collaborating and challenging other executives
Feels comfortable asking for discounts and demanding a lot from vendors
Proficient in computer technology, especially Apple applications and devices
Excellent verbal and written communication skills
Exceptional organizational and time-management skills
Follows instructions clearly and accurately within a timely fashion
Ability to multitask and prioritize daily workload
Discretion and confidentiality
Able to work independently with little oversight 

Cultural competencies

Skilled at receiving feedback, as well as providing it

Entrepreneurial & adaptable; great learning skills
Transparent & communicative, patient
Curious, research-minded, data-informed