Office Assistant
Posted on: 26 Aug 2021
Mobile, AL
Job Description
What you will do
Work closely with our other internal departments to organize and schedule all installations from first customer contact to the closing out of the contract.
Perform welcome calls to each customer within 48 hours of job booking.
Communicate with internal and external customers to ensure installation site readiness i.e., construction progress, lift availability, network connectivity, proper personnel on-site, etc.
Coordinate and schedule JCI technicians and subcontracted vendors using proprietary scheduling software to ensure on-time installation completion for each installation job. This includes initial installation meetings and each return trip thereafter.
Create job packets with all pertinent installation job details and required forms and provide to Installers prior to job start.
Track and verify on-time delivery off all materials needed to complete installations.
Update all pertinent information in our Installation Backlog Tool so that all stakeholders are informed of installation progress from the time of booking to completion.
Authenticate and process all necessary paperwork to ensure that each installation meets with JCI’s Zero Harm safety policy.
Process all necessary paperwork to ensure timely closeout of the installation. This requires solid communication with multiple internal departments.
Facilitate the closing of each installation job either directly or through follow up with various other departments.
Payroll entry.
Various other office tasks as assigned.
How you will do it
Communicate with customers, both internal and external, via telephone, email or internal program.
Work with Sales and National Account teams on any installation concerns.
Work with installers, sub-contractors, install manager and material handlers.
Work with vendors regarding material shipments.
What we look for
Required
High School Degree or equivalent.
At least 1 year of customer service experience.
Strong organizational skills.
Ability to communicate in a professional business manner.
Preferred
Knowledgeable in Microsoft (Especially Outlook and Excel).
Experience with Oracle, SAP, CARMS, & Gantt.
Excellent written and verbal communication skills.
Ability to handle several tasks simultaneously.
Ability to work in a fast paced, team-oriented environment
Johnson Controls
Milwaukee, WI
Johnson Controls International plc operates as a diversified technology and multi industrial company worldwide. The company operates through Building Technologies & Solutions and Power Solutions segments. The company designs, sells, installs, and services heating, ventilating, and air conditioning systems, controls systems, integrated electronic security systems, and integrated fire detection and suppression systems for commercial, industrial, retail, small business, institutional, and governmental customers; and energy efficiency solutions and technical services, including inspection, scheduled maintenance, and repair and replacement of mechanical and control systems, to non-residential building and industrial applications.
It also offers lead-acid automotive batteries for passenger cars, light trucks, and utility vehicles, as well as advanced battery technologies to power start-stop, hybrid, and electric vehicles. The company was formerly known as Johnson Controls, Inc. and changed its name to Johnson Controls International plc in September 2016. Johnson Controls International plc was founded in 1885 and is headquartered in Cork, Ireland.
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IndustryManufacturing
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No. of Employees122,000
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Website
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Jobs Posted2165
