Executive Assistant
Posted on: 13 Aug 2021
New York, New York
Job Description
The Times is seeking an organized, detail-oriented person with strong administrative skills and excellent interpersonal, oral and written communication skills to join the Serial team as an executive assistant. This assistant will work with Serial leadership, and will be expected to exhibit professional judgment with respect to confidentiality at all times.
The ideal candidate will be comfortable handling a wide variety of tasks including managing editors' complicated calendars, making travel plans, processing expenses, setting up events and handling other administrative tasks as needed, as well as taking on some project management duties.
Key Responsibilities:
Provide general administrative support for the entire Serial team; including
Scheduling team meetings
Managing action items and follow ups from team meetings
Managing and directing admin requests
Assisting team in accessing company-wide resources
Manage and organize team assets including letterhead, bios and headshots, press/publicity materials
Monitoring show-specific email accounts; respond to questions; flag concerns and organize in-box pitches
Managing travel arrangements for team members
Provide necessary support to Serial leadership team including
Assisting the Supervising Producer in day-to-day team communication, coordination of team activities + meetings, and providing support during show launches
Manage the Executive Editor’s calendar and expenses
Hiring & Onboarding
Managing communication with HR to ensure precise hiring timelines, (scheduling first rounds, panels, debriefs, etc.)
Supporting candidates hiring process by sending necessary documents and acting as a communication liaison
Create Serial account emails for new hires and other admin responsibilities
Schedule onboarding 1:1 meetings with new hires
Support the operations manager with processing and tracking of freelance and staff payments
Assist Operations Manager with day-to-day Serial related duties (equipment, contracts, freelancers, making sure expenses are correct, etc.)
Requirements:
Professional judgment with respect to detail and confidentiality is a must.
Passion for audio journalism
Impeccable organizational skills and time management; ability to multitask and prioritize, and work under deadline pressure.
Excellent interpersonal oral and written communication skills.
Ability to deal with executive-level management and staff in a highly professional manner.
Able to research resources, troubleshoot and solve problems independently.
Patience and a sense of humor is a plus!
1 -2 years as an executive assistant
College degree preferred.
#LI-AM1
New York Times
New York, New York
The New York Times (sometimes abbreviated as the NYT and NYTimes) is an American newspaper based in New York City with worldwide influence and readership. Founded in 1851, the paper has won 127 Pulitzer Prizes, more than any other newspaper. The Times is ranked 17th in the world by circulation and 2nd in the U.S.
The paper is owned by The New York Times Company, which is publicly traded and is controlled by the Sulzberger family through a dual-class share structure. It has been owned by the family since 1896; A.G. Sulzberger, the paper's publisher, and his father, Arthur Ochs Sulzberger Jr., the company's chairman, are the fourth and fifth generation of the family to head the paper.
Nicknamed "The Gray Lady", the Times has long been regarded within the industry as a national "newspaper of record". The paper's motto, "All the News That's Fit to Print", appears in the upper left-hand corner of the front page.
Since the mid-1970s, The New York Times has greatly expanded its layout and organization, adding special weekly sections on various topics supplementing the regular news, editorials, sports, and features. Since 2008, the Times has been organized into the following sections: News, Editorials/Opinions-Columns/Op-Ed, New York (metropolitan), Business, Sports of The Times, Arts, Science, Styles, Home, Travel, and other features. On Sunday, the Times is supplemented by the Sunday Review (formerly the Week in Review), The New York Times Book Review, The New York Times Magazine and T: The New York Times Style Magazine. The Times stayed with the broadsheet full-page set-up and an eight-column format for several years after most papers switched to six, and was one of the last newspapers to adopt color photography, especially on the front page.
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IndustryMedia/Entertainment
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No. of Employees1,300
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Website
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Jobs Posted491
