Job Description

Position Overview

More than anything, RGA employees love their jobs because it’s challenging work. We believe smart people work smarter when they’re empowered. When they use logic, balanced with creativity and curiosity. At the forefront of RGA’s culture is collaboration – a must to be successful within our organization. These are just a few of the attributes we are looking for in an Assistant to the Chief Executive Officer to join our team. 

The Assistant to the Chief Executive Officer will support the President & CEO by performing duties assigned or delegated to implement services designed to meet the needs of all constituents of RGA. Perform advanced, complex, diversified, highly responsible and confidential administrative support activities to the Chief Executive Officer. 

Responsibilities

Performs advanced and complex administrative support duties which include, but not limited to; creating/preparing general to complex correspondence and spreadsheets,  preparing varied and complex reports, creating/designing general to complex PowerPoint presentations and presentation materials, scheduling and maintaining complex schedules in Outlook calendar, and overseeing and coordinating internal and external events.
Coordinates meetings, itineraries and arrangements for the Executive Council and on site Board of Director meetings; Performs highly advanced administrative support duties which include, but not limited to; coordinating complex and rapidly-changing travel and accommodations and coordinating/scheduling meetings and conference calls for the Chief Executive Officer and the others as required.
Maintains knowledge and understanding of key internal associates and external clients who interact with the President & CEO.
Coordinates executive-level internal and external communications which includes; fielding incoming phone calls, returning phone calls, responding to voice-mails, resolution of routine and complex inquiries, managing incoming e-mails by forwarding and responding to e-mails as appropriate, and creating and mailing letters, and memos on behalf of CEO. 
Organizes and maintains CEO’s correspondence and records; follows up on pending matters with limited direction.
Collaborates with Executive Assistants and other executives (both internal and external).
Acts as project manager for EC meetings and events, which may include planning and coordinating multiple presentations and dissemination of information. 
Oversees and performs office management duties which include coordinating department payroll/HR paperwork with HR.

Requirements

Education and Experience

Required:      

Associate or Bachelors degree, or equivalent experience
10+ years secretary and administrative experience

Preferred:    

Associate’s or Bachelor’s Degree 
Experience in insurance/reinsurance

Skills and Abilities

Required:   

Advanced Word, Intermediate Excel and PowerPoint skills
Basic math skills
Comprehensive experience, skill and knowledge of the policies and practices of RGA Re
Advanced ability to maintain a high level of tact, integrity and confidentiality
Advanced ability to demonstrate a positive and professional image
Ability to be flexible when needed, take initiative, and demonstrate accountability
Intermediate oral and written communication skills demonstrating ability to share and impart knowledge.
Ability to quickly adapt to new methods, work under tight deadlines and stressful conditions
Intermediate level of investigative, analytical and problem-solving skills
Intermediate interpersonal skills
Ability to set goals and handle multiple tasks, clients, and projects simultaneously; Ability to appropriately balance priorities, deadlines, and deliverables
Ability to work well within a team environment and participate in department/team projects 
Ability to balance detail with departmental goals/objectives
Ability to foster customer service as needed
Ability to translate business needs and problems into viable/accepted solutions 
Basic negotiating and persuasion skills 
General business knowledge