Job Description

What We're Looking For

Performs a variety of routine and some semi-routine project finance activities in accordance with standard procedures in project accounting and project controls to support Project Analysts in financial aspects of projects; including, but not limited to contracting, work planning, and delivery of projects. This is an entry level position that receives direct guidance on activities.

Essential Responsibilities:

Transfers quotations into project budgets and assists with routine maintenance of project budgets in project accounting system, including but not limited to project/task status updates, project contract information, project assignee adjustments, and fee adjustments.

Provides various financial reporting to various project owners on a daily, weekly, monthly and quarterly basis as established with project teams.

Performs labor corrections and accounts payable adjustments as identified by the local offices or the Enterprise Operations Cash Management group.

Generates, stores, distributes, files, maintains, and updates ad hoc project accounting reports, documents, etc.

Performs baseline and periodic updates to gross margin calculations with information provided by the project team. Provide system generated or system based financial information related to project and client profitability, payment histories, sales amounts, and other project accounting data as needed.

Codes project costs, such items may include subconsultant costs, expense report receipts, vendor invoices etc., with appropriate project accounting codes conforming to standard procedures and contractual requirements to ensure proper entry into HNTB's financial system.

Prepares or updates billing notes based on feedback from the project team. As appropriate, provides an additional math check and back up information confirmation related to the billing (accounts receivable) portion of the monthly invoice preparation process.

Assists with monthly (or as needed) DBE and subconsultant reporting, other contractual reporting, insurance certificates, project filings, etc.

Performs other duties as assigned.

Primary Focus Will Include:

Budget entries and adjustments

Invoice coordination

Document control

Data entry, tracking, and reporting

Assisting Project Analysts and Office Finance Manager with other financial activities

Preferred Qualifications and Skills:

Experience with Microsoft Dynamics AX

Knowledge, Skills, Abilities

Good communication skills (written and verbal)

Basic Skill set in Microsoft Excel and Word.

Attention to detail and organizational time management skills, ability to prioritize effectively

*IND

What You'll Need

Essential Responsibilities:

Transfers quotations into project budgets and assists with routine maintenance of project budgets in project accounting system, including but not limited to project/task status updates, project contract information, project assignee adjustments, and fee adjustments.

Provides various financial reporting to various project owners on a daily, weekly, monthly and quarterly basis as established with project teams.

Performs labor corrections and accounts payable adjustments as identified by the local offices or the Enterprise Operations Cash Management group.

Generates, stores, distributes, files, maintains, and updates ad hoc project accounting reports, documents, etc.

Performs baseline and periodic updates to gross margin calculations with information provided by the project team. Provide system generated or system based financial information related to project and client profitability, payment histories, sales amounts, and other project accounting data as needed.

Codes project costs, such items may include subconsultant costs, expense report receipts, vendor invoices etc., with appropriate project accounting codes conforming to standard procedures and contractual requirements to ensure proper entry into HNTB's financial system.

Prepares or updates billing notes based on feedback from the project team. As appropriate, provides an additional math check and back up information confirmation related to the billing (accounts receivable) portion of the monthly invoice preparation process.

Assists with monthly (or as needed) DBE and subconsultant reporting, other contractual reporting, insurance certificates, project filings, etc.

Performs other duties as assigned.

Minimum Qualifications:

Associate’s Degree

In lieu of education, 2 years of relevant experience