Job Description

Position Summary:
The Distribution Coordinator is the main point of contact between the Company and their customers’ logistics personnel. They will manage the entire movement of product from origin to destination, including order placement, railcar transit, refinery/plant production monitoring, unloading monitoring and deal completion. The Coordinator is also the eyes and ears for the Marketer, providing insight and information as to how shipments are progressing and customers’ unique production/usage fluctuations.

Duties and Responsibilities:

Submits orders to companies where product is to be loaded and tracking those cars once they are loaded to ensure they are received by the customer on-time, working with the railroads if loaded railcars are delayed.
Order tracking
BOL entry – SRA, and filing
Communication with customer contacts – know and understand customer shipping/switching schedules
Maintaining an accurate shipment count on orders – rail, truck, pipeline
Maintaining an accurate count on outstanding orders – rail, truck, pipeline
Railcar tracing to ensure proper movement
Update monthly the railroad/trucking fuel surcharge sheet and send to appropriate users
Resolve service issues (customer or rail/truck related)
Problem resolution on shipment issues between accounting and transportation/marketing
Maintain accurate freight rates in SRA
Dependent upon position – maintain updated product posting prices
Proactively monitor and maintain proper shipping schedule for orders
Alert customer and Marketer if shipments are not following schedule
Adjust schedule to ensure successful order completion
Adjust empty car/truck arrival to achieve customer satisfaction
Provide bi-weekly order shipment updates to appropriate Marketers in decided upon format
Develop strong working relationships with customer’s logistics personnel; provide excellent service to customers as the primary contact for all matters.
Participate in bi-weekly rail meetings between transportation and marketing to provide up to date information on movements as well as understand the big picture of Centennial’s current business
Ensure railcar optimization through understanding of transit times and loading schedules
Develop a proficient understanding of Centennials business and be able to understand the thought process which drives deal profitability optimization, and provide meaningful input
Enter BOL’s into the system for railcars and trucks and preparing loading summaries for
accounting and marketers usage. Standard filing of this paper work with customs and sending
to customers as necessary.
Entering freight rates and updating these rates as necessary into the data base system.
Works with other distribution coordinators in the department as a member of a team to achieve
department goals and objectives and cover other workload when they are on vacation or out ill.
Other duties may be assigned according to business necessity.

Educational Requirements:

High school diploma required
Some college, computer technology, business or accounting school/classes are desirable

Qualifications/Skills and Abilities Requirements:

Strong analytical and problem solving skills necessary to identify problems or areas for improvement and work to resolve those issues
Proficient knowledge of MS Office, primarily Excel
Ability to work within the database system in order to create and utilize reports
Must be accurate, well organized, be able to prioritize and work under pressure

Physical requirements: The physical demands described are representative of those that must be met
by an employee to successfully perform the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.)
Work is generally sedentary, with no specific need for physical coordination or effort. May require
physical effort associated with using the computer to access information, or occasional standing,
walking, lifting needed to carry out everyday activities.

Work Environment: The work environment characteristics described are representative of those an
employee encounters while performing the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
Tasks do not expose employee to physically unpleasant or hazardous conditions.